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Der-ic Project Administrator

3 months ago

Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time
We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

What's in it for you? Newcastle University is a great place to work, with excellent benefits.

We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Newcastle is an inclusive global University community where everyone is treated with dignity and respect.

As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.


Salary:
£23,144 to £24,285 with progression to £26,396 per annum

Closing Date: 08 January 2023

The Role


We are looking for an enthusiastic and proactive individual to join the National Team of the Driving the Electric Revolution Industrialisation Centres Project (DER-IC), as Project Administrator.


You will provide a comprehensive administrative service to the project, working as part of a team to support the admin processes necessary to ensure the success of the project.

You will be able to work accurately under pressure with attention to detail.


To be successful in this role, it is essential that you have previous experience in an administrative role and competency using the full Microsoft Office suite.

We are committed to building and maintaining a fair and inclusive working environment. We would be happy to discuss arrangements for flexible and/or blended working.

We're celebrating 150 years of Science, Agriculture and Engineering.

Although a huge amount has changed over the last 150 years, one thing has stayed the same:
our commitment to making a difference. We're educating the next generation of experts and tackling the biggest challenges facing our planet.

Our innovative work has always focused on making a difference to people's lives and you can be part of it.


We are committed to building and maintaining a fair and inclusive working environment and we would be happy to discuss arrangements for flexible and/or blended working.


The post is offered on a part-time basis (0.5FTE/18.5 hours per week) and is fixed-term, tenable from 4th January st March 2025 in the first instance.

For informal queries regarding the role or the project, please contact either:
Key Accountabilities
Responsible for coordinating and supporting designated project meetings, sub-meetings or working groups, including arranging meetings and room bookings etc.; coordinating papers, drafting agendas; and taking minutes; maintaining and proactively managing actions

To provide administrative support to the Project Lead(s) and project team(s) as required, including (but not exclusively) in relation to meeting requests, diary management, travel arrangements (which may be complex regional, national and international), booking accommodation, conducting initial investigations/research or drafting correspondence as required.

Correspondence may be complex reports, letters, proposals or presentations
To provide administrative support to the projects e.g. supporting meetings and events, monitoring and completing project plans, completing score cards on behalf of the project manager/sponsor, updating website and social media content

To proactively receive, resolve and respond to enquiries received into the project, to ensure that an effective service and clear advice is provided to colleagues and customers.

Working closely with other members of the project team in the School, Faculty and across the University
To develop, implement and maintain effective project procedures and systems to ensure that support is efficient, timely and accurate
To manage records relating to the functions of the project, to include taking responsibility for maintaining database(s) of information; gathering data from multiple sources, extracting reports on data as required and ensuring the integrity of data entered / recorded
Any other duties within the scope and general nature of the grade which may be required

The Person

Knowledge, Skills and Experience
Working knowledge of relevant systems, equipment, processes and procedures including standard software packages
Good numeracy skills
Good I.T. skills
Familiarity with work priorities and those of colleagues
Good written and/or oral communication skills
Understanding of relevant policies and procedures, as they affect the role, and the quality standards and outputs required
Familiarity with using initiative and judgement to resolve problems independently
Experience of prioritising workload and handling conflicting priorities
Experience of working in a diverse team
Experience of working with senior managers in a large organisation
Experience of acting as secretary in meetings, producing agenda