Undergraduate Coordinator Waht
7 days ago
JOB PURPOSE The Undergraduate Teaching Academy operates across the Worcestershire Acute Hospitals NHS Trust and this post is responsible for assisting the Administrative Lead in the smooth running of the administration service that supports undergraduate medical education at the Trust.
The post holder will be required to work closely with colleagues in the Undergraduate Teaching Academy and with colleagues at each of the Trusts Education Centres, including Consultants, Teaching Fellows, Clinical Skills Facilitators, Simulation faculty and administration staff and also work on their own initiative to help provide an efficient, professional and friendly service and in order to provide specific placement timetables/teaching programmes to achieve student learning outcomes.
The Undergraduate Teaching Academy accommodates students from both Warwick and Birmingham Medical Schools. Students attend their MBChB clinical placements from Year 3 to Year 5.The Trust currently takes medical students from the University of Birmingham and University of Warwick Medical Schools.
KEY RELATIONSHIPS Internal Administration Manager, Academy Head, Deputy Academy Head, Consultants, other clinical and non clinical staff involved in undergraduate education, medical students, accommodation officer, other users of the Centre External Staff at the Medical Schools at local universities Other external users of the Medical Education Centres RISK ASSESSMENT Work with display screen equipment and electrical equipment when setting up courses and meetings.
Occasional moving of furniture/room dividers to alter room settings in the Centre.KEY RESPONSIBILITIES Responsible for ensuring that rooms/clinical spaces are booked relating to the preparation of timetables, teaching and related to the correct parties.
Responsible for liaising with Senior Academy Tutors in relation to a specific placement to arrange weekly meetings, teaching and End of Placement reviews.
Assist with the organization, preparation and completion of paperwork for end of semester/student block evaluations liaising with Senior Academic Tutors and ensuring assessments etc.
are uploaded onto the correct University software, eg, Canvas. To provide cover for Band 3 Admin Officer as and when appropriate.
To ensure that all documents, electronic and paper based are kept and maintained to GDPR standard as directed by Administration Manager.
To provide cover when necessary on the WRH/AGH site, and to cross cover/ deputize for the Administrative Lead as and when necessary.
To prepare for and assist at undergraduate examinations held on both the Alexandra and Worcestershire Royal Hospital sites including patient liaison and catering etc.
To provide contacts/introductions to assist medical students in organizing additional opportunities throughout the Trust, eg, paramedic shift/morgue attendance/additional clinics etc.
including the shadowing of current junior medical staff identifying the need to escalate to Administrative Lead as and when necessary.
To attend meetings, as appropriate, at the universities of Birmingham and Warwick to ensure that knowledge and understanding is kept up to date regarding changes in curriculum etc.
To support the Administrative Lead in the preparation of all material and visits in respect of quality assurance visits etc.
as appropriate.
To support the Administrative Lead in developing strategies for the continuing development and enhancement of service provision within the Undergraduate Academy.
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