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Facilities Administrator

3 months ago

Aldershot, Hampshire, United Kingdom People Group Full time £55,000

Job Title:
Facilities Manager

Our client is consolidating two office locations into one.

During transition, the role will be required to work and support all stakeholders in the phased demobilisation of these two sites.

Key Accountabilities - Facilities Manager

  • Responsible for the management of the on-site Facilities team consisting of a Facilities supervisor, Facilities Coordinator, on-site engineer, and two additional agency support engineers to manage all work orders, and ensure completion of all statutory maintenance works across the Hook and Royal Pavilion sites are completed in accordance with the site compliance tracker
  • Provide a leading facilities input into the site demobilisation activities at Hook, and Royal Pavilion, and mobilisation activities for the new site at Farnborough
  • To work within the requirements of the clients H&S, Environmental and Security policies, ensuring that all non-conformances and opportunities for improvement are acted upon. This includes management of all site e-log books.
  • Act as prime customer interface for the clients business contacts and local client portfolio contacts including tenant businesses
  • Control and manage all aspects of financial reporting including budget, purchase orders, forecasting and monthly report
  • Responsible for the effective management of the SI7 and Vantage (Work Order Management systems) to ensure that all work orders are raised and closed in a timely manner to meet account KPI's.
  • Continuously improve all FM service lines through best practice, demonstrating a proactive approach
  • To participate and provide input to ensure accurate and timely monthly reports on transition activity, operational performance, and finances
  • Working in conjunction with the account technical lead, responsibility for ensuring that building and plant equipment is maintained meeting statutory requirements, and operated in a safe manner in accordance with agreed SLA's
  • To ensure the EHS Management system is maintained and followed in line with company expectations.
  • Manage and Support key stakeholder projects including building relocations, equipment upgrades and refurbishment works
Person Specification - Facilities Manager

  • Educated to degree level ideally in Facilities Management discipline
  • Experienced in soft services, and have a strong knowledge of hard services
  • Project Management experience advantageous
  • People management experience essential
  • Previous experience of site mobilisation of new offices, and building closure activities is critical
  • Demonstrable operational hands on experience in Facilities Management with proven leadership skills (5 years' experience)
  • Demonstrate a sound understanding of current legislation, environmental and quality related issues, including sustainability and its impact on energy
  • Commercial acumen
  • Ability to work effectively across diverse cultures
  • Flexible, self-motivated and resilient approach including ability to work away from home for periods of time as business needs dictate
Dimensions - Building

  • Indirect reports - Supply Partners/Contractors
  • If you are interested in this Facilities Manager role, please apply directly or email your CV to