Proposal Coordinator

1 week ago


Sunderland, Sunderland, United Kingdom Jackson Hogg Full time

Proposal Coordinator (Hydrogen)

Reports to:
Hydrogen Proposals Manager

Number of direct reports: 0


Our commitment to growth in this specialist business has created an outstanding opportunity for a suitably qualified Proposal Coordinator to play a key role in delivering our products and services to market.

Based in Sunderland, UK, and reporting to theHydrogen Proposals Manager, this position is ideally suited to an ambitious and self-motivated professional who is eager to contribute to a significant growth area in the wider business.


Job Description/Core duties:

Co-ordinating assigned Hydrogen enquiries, RFI's, RFQ's and organisation of related Sales Contract negotiations. Reviewing and supporting a Bid/ No Bid (BNB) position to quote.

Coordinate our response within defined timeframes to ensure winning RFI responses,Proposals, Customer clarifications and contract deviations are submitted to customers on time and to the highest quality.


Roles & Responsibilities:

  • Coordinating assigned RFI's, RFQ's and contract deviations.
  • Coordinate proposal input from a variety of stakeholders including Technical Sales Engineers, Engineering and Commercial teams to enable us to produce high quality proposals.
  • Edit and format proposal content to ensure the key messages are clear and submissions are of the highest quality.
  • Ensuring that all Proposal Processes and Work Instructions are understood and followed consistently.
  • Preparing and coordinating all proposal compliance documentation ready for submission to management for internal approvals.
  • Coordinating deviations from our standard terms & conditions/sales contracts internally with the key stakeholders and preparing deviation lists ready for submission to the end user.
  • Administration of all proposals and sales systems and logs to ensure they remain up to date and accurate.
  • Collation of data for periodic reporting.
  • Writing & reviewing various stock proposals/sales/marketing materials, including case studies and company presentations.
  • Maintaining reviewing and updating of a bank of commonly used proposal information such as 'boilerplate documentation'.

Experience, knowledge, skills:

  • Relevant qualifications, underpinned with significant previous experience in a similar role or environment, particularly in a manufacturing, engineering or chemical/gas processing industry.
  • Experience in proposal, PQQ and sales presentation coordination and in preparing high quality documentation as part of a team delivering to tight deadlines.
  • Strong organisational skills, time management and attention to detail, particularly with regard to compliance to tender specifications and deadlines.
  • Confident editing ability to present information in a concise, readable and persuasive manner.
  • Exceptional written and verbal communication skills, demonstrating the ability to communicate appropriately at all levels of the organization.
  • The ability to be assertive, persistent, and hold people accountable to commitments.
  • Ability to work effectively with a global team, interfacing with team members in various countries.
  • Ability to work independently, being accountable for accomplishing work with mínimal supervision.

Core skills:

  • Coordination of compliant, professionally produced proposals within customer defined timeframes.
  • Coordinate and review/edit proposal input from a variety of stakeholders, typically involving contributions from Business Development Managers, Technical Sales Engineers, Marketing, Projects, Supply Chain, Manufacturing, Finance, Commercial and Legal.
  • Extremely well organised.
  • Able to communicate effectively.
  • Document template creation and formatting in line with company branding.
  • Strong time management skills.

IT Skills:

  • Microsoft Excel.
  • Microsoft Word.
  • Microsoft PowerPoint.
  • Microsoft Projects (desirable).
  • CRM system experience (desirable).


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