Business Support Officer

7 days ago


Edinburgh, Edinburgh, United Kingdom Environmental Standards Scotland Full time

Details:

Reference number:

Salary:

- £28,702
  • This is a permanent and pensionable appointment and new entrants will normally start on the minimum of the pay range.
As part of wider discussions on salary levels, a formal pay offer has been made to the recognised trade unions and any increases in pay awards will be applied and back dated as appropriate
Job grade:

  • Other
  • B1
    Contract type:
  • Permanent
    Type of role:
  • Other

Working pattern:

  • Fulltime
    Number of jobs available:
  • 2Contents
Location

About the job

Benefits:

Things you need to know

Location

  • EdinburghAbout the job

Job summary:


ESS was established by the UK Withdrawal from the European Union (Continuity) (Scotland) Act 2021, which received royal ascent in January 2021.

ESS was established and gained its statutory functions and powers on 1 October 2021.


ESS has been set up to ensure environmental laws and standards are adhered to in Scotland, replacing the European Union's scrutiny and enforcement role after Brexit.


The remit of ESS covers a broad range of environmental law, including all aspects of environmental protection and harm, particularly in relation to human beings and their enjoyment of the environment.


ESS' role is to scrutinise, investigate and secure improvements in public authorities' compliance with environmental law, the effectiveness of environmental law, and the way it is being implemented and applied in Scotland.


The body has published a Strategic Plan, setting out how it will operate and function, including how it will act objectively, impartially, proportionately and transparently.

ESS is accountable to the Scottish Parliament for the effective performance of its functions.

The organisation will carry out its role by:

  • monitoring information about the quality of the environment in Scotland and the effectiveness of environmental law, including representations brought forward by citizens and interested groups
- seeking information from public authorities, including the Scottish Government, and working with the public authorities to understand the background to regulatory policies and practices
- selecting a small number of cases for detailed investigation, prioritising cases where there is the greatest risk to the environment
- working with public authorities, where necessary, to seek to agree changes in practice to reflect environmental law, or develop advice on recommended changes to the law to improve its effectiveness


The Business Support Officer will support the existing and expanding work within the Corporate Services and Communications (CSC)Team, as well as providing support to the wider organisation.

The post is situated within the CSC team and will report directly to the B3 Business and Finance Manager.

Job description:


We are recruiting for two enthusiastic business support officers to help maintain the work of the CSC team within ESS.

Key duties and responsibilities will include working collaboratively and flexibly as part of the wider ESS Team, to support effective and efficient organisational processes and systems:

  • provide administrative support for general ESS corporate service requirements, including; information gathering and management; document retention and reporting; general correspondence; and routine compliance and monitoring checks, such as gathering carbon footprint data
- administrate the day-to-day general ESS finance requirements, including: creating and submitting purchase order requests and invoices; supporting colleagues with electronic procurement card payments; checking invoices at risk; producing routine financial reports; and other ad-hoc requests
- assist with ESS internal and external stakeholder management, through the co-ordination of meetings
- provide administrative support to the CSC team, to ensure tasks are delivered on time and of the right quality, through developing a sound knowledge of relevant operational ESS policies and procedures to ensure compliance is maintained
- provide adhoc administrative support to the wider Investigations, Compliance and Standards Team and the Strategy and Analysis team

To note:

ESS uses the finance system Scottish Government Enterprise Accounting System (SEAS), and the Scottish Government content management system Electronic Record and Document Management system (eRDM).

All training requirements will be provided.

Person specification:

Essential Criteria

  • Strong IT skills, particularly in Microsoft Word and Excel.
  • A strong customer focus, with excellent communications skills to work with a range of internal and external stakeholders.
  • Strong organisational skills, with the ability to work on your own with mínimal supervision, manage challenging workloads and competing priorities, whilst maintain attention to detail.
  • A proactive approach and the ability to use initiative to come up with solutions quickly when challenges arise.

Qualifications Required
The

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