Finance Administrator

2 weeks ago


Birmingham, Birmingham, United Kingdom University of Birmingham Full time

Position Details
Conferences and Events (Campus Services)

Location:
University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £25,506 to £27,399, with potential progression once in post to £31,718

Band 500

Full Time, Permanent

Closing date: 17th April 2023

Our offer to you
People are at the heart of what we are and do.


The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university.

We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.


We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential.

With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.


We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.

We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.


Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements.

We therefore welcome discussions on all forms of flexible working.

In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme.

We also have three high quality subsidised day nurseries.


The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.

On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham

Job context


Campus Service is responsible for a very large range of services within the University including student accommodation, catering, Sport and Fitness, cleaning and waste management, conferences and events, delivering the University's post, day nurseries, security and emergency response, Winterbourne House & Garden.


The Finance Administrator post sits within the Conferences & events (C&e) team that resides within Venues and Events, Campus Services and reports into the Finance and Office Support Manager.

C&e sells and delivers a vast number of conferences and events to underpin academic work, support the student experience and drive additional income.

As with any commercial revenue generating department within a university, C&e seeks to strike a balance between enhancing the student and staff experience and ensuring a financial return to the University.


Job summary


The Finance Administrator will provide support for a broad range of finance and administrative duties, some of which may be complex.

This will include managing, processing, and troubleshooting various accounts and transactions.


The post holder will maintain administrative and financial information for specific areas of nominated budgets including initiating purchase orders, monitoring non-pay budgets, producing budget summaries, analysing and reconciling budgets.


The Finance Administrator will support with the budgets for individual conferences and events, prepare and finalise invoices, and oversee all the financial aspects of the customer management system Kinetic such as identify, correct and report any anomalies, raise requisitions and identify and deal with outstanding purchase orders.


The Finance Administrator will support the activities of the Finance and Office Support Manager, demonstrating a high level of Customer Service to both internal and external customers in all contexts including meeting with staff to advise on procedures and processes.


Ma in duties**
Financial

  • You will be able to deal with complex systems and procedures and will be expected to offer advice on these, including deciding on the response to more complex queries.
  • You will be expected to exercise your judgment on the answer to queries or on the direction of work within parameters set by your manager. On a day to day basis you will be expected to resolve more complex queries without necessarily referring to your manager.
  • You will carry out a full range of duties relating to financial management including:
  • prepare and monitor budgets, including

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