Music Administrative Support

2 weeks ago

Prenton, United Kingdom Birkenhead School Full time

We are looking for a dynamic and flexible individual who will provide assistance to the Director of Music in the daily administration of the Music Department, including assisting with communications within the Department and beyond, and resolving administrative enquiries and problems.

Birkenhead School, founded in 1860, is an HMC independent day school providing education for boys and girls drawn from the whole of the Wirral and as far afield as Chester and North Wales.

Situated in the leafy suburb of Oxton, the School enjoys excellent facilities. The main campus has a village green atmosphere, with classrooms and laboratories looking out over the cricket square. Recent capital developments have included a new landscaped playground area and an outdoor classroom.

The School comprises Nursery and Pre-Prep (Early Years), Prep and Seniors and integrates their objectives and activities within a One School concept.

Birkenhead School prides itself on being a family school and this has been greatly strengthened by the opening of the Nursery in 2006.

It is attractive to parents to have all their children in one school and it is a great advantage for the school to be able to establish strong, long-lasting relationships with families.

A dedicated, talented and collegiate staff body is required to achieve these aims.

The Schools informal motto is Respect, Responsibility and Resilience, to which we have recently added inclusivity, compassion, integrity, humility and courage as defined School values.

Birkenhead School recruits on attitude as much as the quality of an individuals qualifications on paper.
The Department

The Music department currently consists of a full time Director of Music, two part time music teachers in the Senior School and a part time teacher of music in the Prep.

There is also a strong team of visiting instrumental teachers, offering tuition in around 20 different instruments. Around a third of our students learn a musical instrument either in or outside School.

The School offers music scholarships to particularly talented students who, in return, are expected to make a wide contribution to the musical life of the School.

The department is well resourced and is housed in a dedicated Music School (formerly a boarding house), with practice rooms, classrooms, a rehearsal studio, a recording studio and a keyboard lab.

Beyond the Music School, the Prep Hall, Bushell Hall and School Chapel provide venues for a wide range of performances including instrumental and choral concerts, fully staged musicals and weekly Sunday Evensong during term-time.

The Role
Reporting to The Bursar, with daily direction from the Director of Music, the Music Administrator will:

Support teachers in the preparation and administration of exercises, activities and exams including the preparation of papers, collation of scripts etc.

Administer timetabling and event preparation under the Director of Musics leadership
Undertake photocopying and the preparation of other teaching materials
Ensure messages reach staff, students, peripatetic teachers and parents in a timely manner
Assist with classroom tasks in direct support of the Director of Music
To provide support for teachers and peripatetic tutors in the administration of reports

To deal with enquiries from parents and other calls and correspondence which do not require the attention of other staff.

File and retrieve music and other documents (electronic and paper)
Receive visitors to the School on behalf of the Director of Music
Schedule and co-ordinate meetings

Other administrative tasks assigned by the Director of Music or other senior staff, including communications concerning music lessons and co-curricular groups.

Occasional work as part of the wider Schools Administration Team
The Person Good level of computer literacy including use of standard Microsoft Office programmes
Understanding of electronic file management and document filing
Proficient in verbal and written communication skills
Ability to plan, organise and prioritise
Ability to multi task and work to tight deadlines
The ability to communicate well with students, peers, parents and visitors
Ability to work on own initiative and collaboratively
Ability to work to short deadlines
A flexible approach to duties in response to the academic calendar
Role model of values, integrity and positive behaviours
Warm and welcoming approach
Excellent customer care skills
Appreciation of music, musical instruments, musical terms and requirements is desirable
Ideally previous experience working in a School environment
Candidates should be aware there may be some moving and lifting of musical equipment involved in the role

The full list of roles, responsibilities and benefits can be found on the Information for Candidates, available on the School website under Employment Opportunities.

This is a part-time, term time position working 17.5 hours per week. A degree of flexibility is required to allow for occasional activities outside of normal working times.
A letter of application should be sent for the attention of The Bursar to Cheryl Wallace, Personnel Manager.

To meet our safeguarding obligations, an Enhanced Disclosure and Barring Service check is undertaken as part of the recruitment process for all new staff.

As Birkenhead School is an educational provider, it is permitted to ask whether an applicant has any convictions, cautions, reprimands or final warnings which would not be filtered in line with current guidance, as defined by The Rehabilitation of Offenders Act 1974 (Exceptions) Order and It is a criminal offence for an individual who is barred from working with children to apply for a role which is classed as regulated activity.

The closing date for applications: 9am on Sunday 23rd June 2024 We reserve the right to close this vacancy and complete the recruitment process when we are in receipt of sufficient applications.

Should you wish to apply for this post you are advised to complete and submit your application form as soon as possible.

TPBN1_UKTJ

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