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Purchase to Pay Finance Assistant

3 months ago

Southampton, Southampton, United Kingdom Maritime and Coastguard Agency Full time

Details:

Reference number:

Salary:

- £22,497
Job grade:

  • Administrative Officer
    Contract type:
  • Permanent
    Business area:
  • MCA
  • Finance, Compliance and Estates
    Type of role:
  • Accountancy
  • Administration / Corporate Support
  • Finance
    Working pattern:
  • Flexible working, Fulltime, Job share, Parttime
    Number of jobs available:
  • 1Contents
Location

About the job

Benefits:

Things you need to know

Location

  • SouthamptonAbout the job

Job summary:

_ Do you have outstanding communication skills?_

_Can you work under pressure, deliver to deadlines?_

_Have you got a proactive approach to problem solving?_

  • If so, we have an exciting opportunity for a Purchase to Pay Finance Assistant to join our team at the Maritime and Coastguard Agency (MCA), and we would love to hear from you_


The Maritime and Coastguard Agency (MCA) implements the government's maritime safety policy in the United Kingdom and works to prevent the loss of life and occurrence of pollution on the coast and at sea.


  • Safer lives. Safer Ships. Cleaner Seas._
Our vision is to be a world-leading organisation, accelerating the transition to sustainable shipping with non-negotiable safety standards. We put our people, our customers and our planet at the heart of everything we do.

Job description:


Here at the Maritime & Coastguard Agency (MCA) we are looking for a Purchase to Pay Finance Assistant to work within the Financial Transactions team and support the Purchase to Pay (P2P) Lead.


This role involves providing support to a range of stakeholders to ensure compliance across financial processes, in line with Government requirements.

This role will focus on Purchase to Pay responsibilities, including supplier master data, fraud checking, purchase order (PO) and invoice processing or queries, expense queries, compliance checks and data cleansing.


As the Purchase to Pay Finance Assistant it will be your responsibility to assist the P2P Lead in ensuring that all transactions are processed in accordance with the MCA's policies, procedures, and controls.

Support the work of the regions and other business areas whilst liaising with Shared Services as necessary. Help resolve pro-actively any MCA queries with the Shared Service provider.


This is a fantastic opportunity to become a part of the MCA Team whereby your daily role provides a valuable enabling function for the delivery of a life saving service.

It is a fast paced and diverse role where no two days are the same.

You will have the opportunity to meet and build lasting relationships with stakeholders at all levels as well as plenty of development opportunities to either learn or build on your existing finance knowledge.

Full training will be provided to develop you as a Purchase to Pay Finance Assistant.

Therefore, you don't need any experience to join us, just a willingness to learn and dedication to provide a high-quality service to the public.

This role will be based in the Southampton HQ.

MCA supports flexible working and operates a hybrid working model between home and office for this role, giving you greater flexibility over where and when you work.

Details of the arrangement will be discussed further with your line manager.

There may be a requirement for occasional travel on official duty within the UK, which may involve overnight stays.

Responsibilities:

Your responsibilities will include, but not be limited to:

  • Input, review and approve Supplier master data within the accounting system in a timely manner, ensuring all fraud checks have been completed.
  • Resolve requisition and purchase order queries in support of all Business Areas, to ensure 3way matching process is accurate and timely, and that prompt payment targets are met.
  • Process internal credit/debit, manual and oneoff payments to ensure payments are processed and supplier account balances are accurate.
  • Support Business Areas with expense queries within the expense platform, develop a working knowledge of MCA policy on UK and Overseas subsistence rates to ensure correct rates are applied.
  • Undertake compliance checks at the instruction of the P2P Lead, this may include PO approvals, expense claims, Government Procurement Card transactions.
For further information about the role please see the attached role profile.

Person specification:

About You:


To thrive in this role, it is essential that you have an in-depth working knowledge of Microsoft Excel, being able to confidently and comfortably use its varying features i.e.

formulas, data sorting, conditional formatting etc.

  • You will be an excellent communicator a range of stakeholders, including internal, external and nonfinancial and will have great customer service as one of your core values.
  • You will be someone who is thorough with their work and has exceptional attention to detail as accuracy is a key part of this role. You will also have a proactive approach to p