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Transport Administration Assistant

3 months ago

Wakefield, Wakefield, United Kingdom Adecco UK Full time
We are currently recruiting for a Transport Administration Assistant for West Yorkshire Police. You will be based out of Wakefield.


This role will be providing maternity cover until January 2024 and will be working Monday to Friday 37 hours a week.


Overall purpose of role
Contribute to a smooth throughput of workload for both the Workshop, Collision Repair Centre and Vehicle Preparation Unit, whilst ensuring planned, non-planned, collision repair, vehicle preparation and disposal workload is carried out in accordance with policy and service guidelines

Key outputs for role

  • Lead by example and behave in line with the Police Code of Ethics ensuring that the force values and behavioural expectations are clearly understood and considered by managers, officers and staff in their decision making and actions; reinforcing and influencing them through all interactions and processes.
  • Create a prioritised schedule of vehicles due for service and use this together with liaising with the Team Leaders to preload the workshop to an agreed level maintaining vehicle availability targets as set in the SLA. Ensure a speedy turnaround of vehicles visiting the workshop and where appropriate preadvise the Parts department on work booked to facilitate advance parts planning.
  • Create, direct and distribute the work schedule of the drivers engaged in the recovery, collection and delivery of vehicles for maintenance and repair ensuring efficient use of the department's assets whilst also maintaining the flow of the limited car parking facilities.
  • Through efficient use of the Fleet Management System for all departments, create, maintain and coordinate all worksheets, works orders & invoices, ensuring integrity and accuracy of information and making sure that deadlines are upheld. Record accurate times for Internal and External customers. Ensure all external customers worksheets are sent to Finance for invoicing. Input all indirect time sheets.
  • Input relevant and accurate information onto various systems relating to new vehicle allocation, disposal, vehicle telematics, and radio installations ensuring current data is held and use these systems to track and give information to Divisions and departments.
  • Management of the pool car fleet ensuring appropriate allocation of vehicles to meet the Force requirements.
  • Manage various diary systems for internal and external customers e.g. NCS, HMP, ensuring minimum conflict with scheduled workloads whilst maintaining an efficient and effective service. Liaise through their nominated contacts the accurate costings of the repairs been carried out

Expertise in Role Required

  • Experience of working in a service reception or similar customer focused environment
  • A good working knowledge of and ability to operate a range of computer packages e.g. Microsoft Office.
  • Sound knowledge of motor vehicles would be desirable but not essential
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please contact Lynette crisp