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Event Operations Executive
3 months ago
Fastmarkets is an independent commodity pricing and information organisation with over 600 staff. We are fuelled by values that bring us all together and are united by a collective passion to make a difference. We are supported by a working model that is based ona hybrid approach that allows each of us to balance home and office working while encouragingeffective collaboration and accountability.
Fastmarkets is the most trusted Price Reporting Agency (PRA) in the metals, mining, agriculture, forest products, and energy transition markets. Our price data, forecasts, and market analyses give our customers strategic advantage in complex, volatile, often opaque markets. Our events provide forums for market participants to come together, trade, and talk through the critical issues of our times.
We are making a difference. Fastmarkets works to create transparent commodity markets through our reliable and trusted price data and market intelligence. The markets we serve are central to how economies work and are essential for our lives. By doing this, Fastmarkets helps our customers build a more sustainable world. We are built on a 130-year foundation while bringing a digital platform to market, combining the currency of trust with the power of digital.
Most importantly, we are fuelled by our teams that, across the globe, make the amazing possible. With a deep sense of purpose and belonging, we are building an extraordinary future – together. If you would like to help build the future, we hope you will join us on our journey.
Fastmarkets is owned by global private equity firm Astorg, a specialist investor in healthcare, software, technology, business services and technology-based industrial companies.
Job DescriptionThe Role
This is an exciting opportunity to become part of a high performing events operations team in a fast-growing global B2B conference business. You will join a highly motivated team of Event Operation managers delivering events across the world to the very highest standard.
As an Event Operations Executive you will be responsible for supporting the end-to-end logistics for both physical and digital events, ensuring we deliver best in class customer experiences for delegate and sponsor customers, aligned to theirs and our Fastmarkets objectives, translating these into proposed designs which utilise the latest in experience design thinking and event technologies.
To do so you will work closely with the entire events team and event operations managers to support delivery across all logistical aspects of our events ensuring seamless delivery, attention to detail and customer led approach.
Principal Accountabilities
Act as the operational support pre-event and on-site, co-ordinating with the project team to ensure the smooth running of the event.
Sourcing, negotiating and liaising with suppliers – including venues, audio-visual, documentation printing, signage, and on-site support staff.
Ensure delivery and fulfilment of all sponsorship and exhibitor packages as sold by the sales team such as stands, branding, branded items, features etc.
Act as point of contact for speakers for all pre-event and onsite logistics.
Contribute to regular project meetings for each event to ensure smooth communication within the team and aid the professional delivery of our events to external stakeholders.
Work closely with designers to produce required on site branding, signing off final designs in consultation with the wider project team and in line with print deadlines.
Understanding the principles of floorplan design, including venue rules and health and safety parameters.
Manage event operation budgets & forecasting in line with budget expectations.
Manage internal and external systems to support delivery of the events including: our registration platform, event app and all other digitals platforms such as Swapcard, Cvent and Anaplan.
Work with the wider events team to share, learn and help push event experiences forward.
QualificationsKNOWLEDGE, EXPERIENCE AND SKILLS
We are looking for an individual who is highly motivated, driven, and have a passion to be part of a fast-paced, successful team. Being a strong team player is also important as well as someone who is happy to work flexibly.
The ideal candidate has a minimum of 3 years' experience in an event planning or execution role. Preferred working knowledge of event systems such as Cvent, Swapcard etc, as well as Microsoft Office. Candidates must also be willing to travel to assist onsite at events where needed.
Highly Organised: Efficient and well-organised in handling responsibilities and a keen eye for detailed planning
Project Management: Proficient in managing projects with multiple stakeholders whilst adhering to strict timelines.
Tenacity and Ambition: Demonstrates perseverance and a goal-driven approach.
Collaborative Team Player: Proven ability to collaborate seamlessly within a team.
Clear and Effective Communicator: Strong written and verbal communication including fluency in English.
If you're excited about the role but your experience, skills or qualifications don't perfectly align, we encourage you to apply anyway.
Additional InformationOur Values
Fastmarkets people come from all different walks of life. It's this mix of brilliant personalities, experiences and insights that gives us that warm, open, and friendly culture you can feel as soon as you meet us. But however wonderfully different we all are, there are six things we all have in common – and they form our Fastmarkets values.
Created by our own employees to reflect some of the personal traits that Fastmarkets people have, our values are key to what makes our culture unique. They reflect who each of us are and they're embedded in everything we do. Our values are:
- METRICS DRIVEN. We use insights to improve our customers' experience and our business performance
- ACCOUNTABLE. We are accountable to ourselves and those we work with: we keep our promises and get things done
- GROWTH MINDSET . This value enables us to be nimble to the changing realities and operate with a sense of urgency
- INCLUSIVE. We are inclusive and respectful, celebrating each of us and giving everyone a deep sense of belonging with the desire to bring their best self to work every day.
- CUSTOMER CENTRIC. We are customer-centric in all that we do
- COLLABORATIVE. We are collaborative, able to work across teams and capitalise on the diversity of intellect, perspectives, and experiences.
You've read a little about us – now it's over to you
If you like what you've read so far and think you can see yourself as a Fastmarkets person, it's time to fill in your application form. This form is an important part of the selection process: it's used to determine whether or not you'll be chosen to have an interview and acts as a basis for the questions we'll ask you on the day.
It's vital that you try to capture all the relevant information we have asked for on the form so we can get a good feel for who you are and why you're great.
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