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Senior Administrator Children's Learning Disability
3 months ago
The post-holder will take the lead with any administrative duties with regards to the CYP Learning Disability & Autism Team, including planning the rota/payroll.
You will also provide a comprehensive and professional reception and administrative service to the Team.The post-holder will be expected to create/complete detailed spreadsheets and compile data/KPI's when requested.
The post holder will additionally follow delegated tasks through to completion.
Working mainly without direct supervision, they will be expected to plan and manage their own time effectively, preparing correspondence, filing, and assisting in ad hoc general administrative duties.
The post holder will also be expected to oversee any future junior staffTo carry out team administrative duties as directed
To have an extensive technical knowledge of working with administrative systems such as Excel, Word, PowerPoint, and be willing to learn any new systems as required
Needs to be willing to work at any premises within the trust as the base may change.
Post holder will be expected to supervise junior staff.
To attend, participate in and take minutes meetings. Photocopying and laminating required materials as required
To maintain effective communication systems by forwarding messages to the relevant clinician or manager.
To liaise as required with other members of staff within the Division and other departments within NHS and outside agencies
To manage own workload ensuring teams receive appropriate and timely support
To be co-responsible for ordering of stationery and non-stock items (Oracle) on a weekly basis. Maintaining spreadsheets, project management, filing invoices and chasing up late orders, as per Trust Policy.
To be responsible for participation in the Trust appraisal process, identifying own mandatory, professional, personal development and training needs.
The list of duties and responsibilities is not intended to be fully comprehensive and may be amended to take account of changing circumstances following consultation with the post-holder.
The Trust provides services to the 440,000 residents of Blackpool, Fylde & Wyre and North Lancashire, as well as specialist tertiary care for Cardiac and Haematology patients.
As one of the United Kingdom's largest coastal resort, Blackpool has plenty to offer its residents - it's not just a good place to work; it's a great place to live.
In addition to its bustling centre and historic seafront, the town is world famous for its many attractions, including the famous Blackpool Tower.
Blackpool also offers a number of scenic cycling routes round our local parks and across the surrounding countryside, as well as boasting panoramic views of the coast on its picturesque Promenade.
Further afield, Blackpool also benefits from less than three-hour connections via rail to Edinburgh in the north and London in the south.
To carry out Team administrative duties as directed
To have an extensive technical knowledge of working with administrative systems such as Excel, Word, Powerpoint, EMIS, RIO, System One and be willing to learn any new systems as required/necessary.
Needs to be willing to work at any premises within the trust as the base may change and also may cover other teams at times of staff shortages.
To attend, participate in and take minutes at team meetings when needed. Photocopying and laminating required materials as required
To maintain effective communication systems by forwarding messages to the relevant clinician or manager.
To liaise as required with other members of staff within the Division and other departments within NHS and outside agencies
To manage own workload ensuring teams receive appropriate and timely support
To be co-responsible for ordering of stationery and non-stock items (Oracle) on a weekly basis. Maintaining spreadsheets, filing invoices and chasing up late orders, as per Trust Policy.
To support with administrative duties on Healthroster
To provide cover for other administration staff within all Young Person's Services during holidays / sickness / etc.
To be responsible for participation in the Trust appraisal process, identifying own mandatory, professional, personal development and training needs.
The list of duties and responsibilities is not intended to be fully comprehensive and may be amended to take account of changing circumstances or requirements following consultation with the post-holder.
Where necessary relevant training in the operation of new or unfamiliar equipment, software or procedures will be provided or arranged.
