Operations Administrator
6 days ago
This client based in Central Angus is looking to bring in an Operations Administrator to support the team. This would be a temporary position with the chance of becoming permanent following a successful period.
The Role
To provide a full range of administrative duties for the Operations department, working on multiple activities at the same time within tight timescales.
Responsibilities
• Prepare all delivery notes, equipment despatch notes and equipment returns notes.
• Book in all equipment rental returns on MS Navision.
• Type up In-House certification.
• Create DNV list and type up DNV certification.
• Create certification packs for sales orders.
• Update hose certification register.
• Scan, save and hyperlink certification to system and update expiry dates.
• Prepare Work Order job packs.
• Update personnel training and competency records.
• Notify 3rd party vendors of off hire dates and update MS Navision to suit.
• Update sales orders with off hire dates on MS Navision.
• Prepare Cargo Summary Tickets.
• Review and file completed Purchase Orders.
• General MS Navision data entry.
• Portal updates for dispatches / returns (Ariba / Wellsafe etc.).
• Send signed Equipment Returns Notes to customers.
• Complete Asset disposal process.
• Allocate equipment to sales orders in MS Navision.
• Answer the main phone line and transfer calls in a professional manner.
• General admin duties across all departments when required.
Requirements
· Understanding of an office environment and admin background beneficial.
· Ability to operate all Microsoft products (Outlook, Word, Excel).
· Customer service skills Good telephone manner.
· National 5 Pass in English & Maths (or equivalent).
· Previous administrative experience preferred.
· Experience using MS Navision (desirable but not essential).
· Strong organisational skills.
· Ability to multi-task and work well under pressure.
· Good attention to detail.
· Ability to problem-solve.
· A team player, with a strong willingness and ability to learn.
Salary- £24-25K
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