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Events and Education Administrator
3 months ago
JOB DETAILS:
***
Job reference
REQ00512
Date posted
08/03/2023
Application closing date
31/03/2023
Location
Woking
Salary
Up to £24,500 per annum depending on skills and experience
Package
Contractual hours
37.5
Basis
Full time
Job category/type
Job description
Reporting to Senior Events Manager
Job Summary
- To provide efficient daytoday administrative support for the Education/Learning and Events Department of Stagecoach.
Key Responsibilities and Accountabilities
- Be able to competently represent Stagecoach Performing Arts when communicating with customers and internal/external partners and adopt the Stagecoach way.
- Liaise with the Principals to deliver the best possible customer experience at all times
- Liaise between Support Centre and Principals providing information and identifying and resolving any issues that may arise
- Communicate with the Senior Events Manager supporting projects and tasks as agreed
- Update, upload and reorganise documents on the intranet as required
- Keep all Events data updated following communications with Principals
- Manage ticket sales platforms and ensure website changes and social media postings
- Liaising regularly with finance team through weekly meetings
- Record and maintain event related information, ensuring it is kept uptodate at all times and processes and procedures are in place.
- Manage administration and ensure that all correspondence and purchase orders for suppliers are sent and received in a timely manner
- Collate relevant material from Principals including registers, paperwork and programme copy, ensuring appropriateness and quality
- Other adhoc requirements as required
- Drive selfdevelopment through ongoing research and networking
- Be a point of contact for the extended team
- Support with the organisation of training and development programmes including diarising, booking venues and delegate communications, pre and post event admin
- Support with department admin such as updating spreadsheets and records of franchisee and teacher engagement
- Attend regular meetings with the Performance, Production and Partnerships Team
- Assist with the administration of Franchisee product purchases such as Events and Show in a Box
- Some knowledge of teaching and learning and performing arts
- Administer all paperwork relating to bookings, invoices etc, keeping the event trackers uptodate with relevant information and ensuring that any vacant places are filled
Knowledge and Skills Required
- Excellent written and verbal communication skills
- Proficient with Microsoft and Google suites
- Excellent organisational skills with attention to detail
- Able to work on own initiative but also within a team
- Able to meet tight deadlines
- Customer focused
We are curious, courageous and ambitious, empowering people to challenge and innovate in pursuit of excellence.