Teams Assistant

2 weeks ago

London, Greater London, United Kingdom Global Switch Full time

About the Role:

This role is a five month fixed term contract.

Key Responsibilities:

  • Provide comprehensive administrative support, including minutetaking for PSG (Europe and Asia Pacific) and Group Project/Operations meetings, tracking action points, and ensuring team and broader business compliance.
  • Coordinate the creation and distribution of Reports, including ExCo and PSG (Europe and Asia Pacific), ensuring adherence to timelines and corporate standards through tasks like editing, printing, collating, binding, and circulation.
  • Act as an 'Authorised Travel Administrator', overseeing and aiding in the processing of TAFs, with additional support from Corporate Traveller when necessary.
  • Manage IT support systems, including DocuSign uploads and workflow, Gateway, and CAG tracking schedules.
  • Maintain and organise Group Project online folders, ensuring a current and functional filing system, with responsibilities including version control, document filing, updates, and archiving as needed.
  • Participate in coordinating internal and external functions like workshops and meetings, liaising with relevant departments to uphold company processes and standards. Establish and uphold high work standards, responding promptly to tasks and ensuring consistent, organised execution.

About You:

You are a detail-oriented professional with exceptional organisational skills and a keen eye for efficiency.

Your excellent communication abilities make you a key asset in supporting the operations and delivery functions and fostering a positive working environment.

You have a passion for aiding team success and thrive in collaborative settings.

Key Requirements:

***:

  • Proven experience in an administrative or team support role.
  • Exceptional organisational skills with the ability to manage multiple tasks and deadlines effectively.
  • Strong communication and interpersonal skills, able to interact professionally with all levels of the organisation.
  • Proficiency in Microsoft Office Suite, with an ability to quickly learn new software and systems.
  • A proactive approach to problemsolving and the ability to work independently with mínimal supervision. Attention to detail and a high level of accuracy in all work tasks.

About Global Switch
You might not know it, but you use a data centre like Global Switch every day.

Whether you're browsing the web, streaming, playing a game, or simply making a purchase, you are relying on data centres around the world.

Global Switch is a trusted name in the industry, with over 20 years of experience and a commitment to long-term partnerships and sustainability.

We value excellence and teamwork, and we always strive to deliver the best customer service and satisfaction. We are a team of skilled and passionate professionals, proud of who we are and what we do. Joining us means becoming part of a team that values learning and growth.

**As an equal opportunity employer, Global Switch is committed to providing a working culture that values diversity and inclusion and is committed to making reasonable adjustments to provide a barrier-free recruitment process and working environment.

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