Senior Facilities Assistant

2 weeks ago


Bristol, Bristol, United Kingdom Heidelberg Materials Full time

THIS ROLE IS FOR A 3 MONTH FIXED TERM CONTRACT
This could be extended however is not guaranteed.

Description of business

  • The Heidelberg Materials International Business Service Centre provides administrative and transactional services to inscope Heidelberg Materials Companies and Business Lines. The International Business Centre incorporates departments which provides Accounts Payable, Central Purchasing, and Master Data services to other group countries. As part of an expanding International centre, there is lots of room for career progression within these departments.


We are committed to building a more sustainable future and recognize that a diverse workforce is key to our growth and development.

We aim to foster a culture that values openness, transparency, and individual achievement. We actively encourage diversity in the construction industry and welcome all applicants, regardless of perfect alignment with job descriptions. Elevate your life with our family-friendly policies prioritizing wellbeing.


Our corporate culture is characterized by trusting teamwork, a strong customer focus, creativity, and a willingness to innovate, as well as sustainable thinking and action.

As one of the world's leading manufacturers of construction materials with around 51,000 employees in over 50 countries, we offer excellent career opportunities for your professional future.


This Facilities Senior Administrator role will sit within our on-site facilities team, this team provide a range of support to teams on across 3 main buildings.

The Facilities team provide a range of support to teams on site, including management of reception, greeting, and supporting visitors to site, setting up meeting and conferencing facilities when required, and ensuring that all employees on site have the equipment and welfare facilities that they need.


Responsibilities of this role

  • Ensuring that day to day facilities tasks are completed to a high standard
  • Responsible across The Ridge with c. 40 FTE plus visitors
  • Ensuring meeting rooms and office facilities are well maintained. Where issues are identified, resolving them where possible, or reporting to the relevant people
  • Performing workstation assessments and proposing necessary changes
  • Monitoring, ordering, and distributing consumable stock and equipment
  • Supporting in purchase order reconciliations and budget tracking
  • Proactive in identifying and mitigating site health and safety risks
  • Reception cover when required
  • Managing more complex, nonstandard incidents, requiring good understanding of the endtoend process.
  • Accurately working with Service Levels Agreements (SLA's) on a 'right first time" basis.
  • Ensuring compliance with all appropriate processes and controls
  • Routine query resolution and problem solving
  • Provide guidance, training and support for other team members are required
  • Ensuring personal targets are met on a continuous basis, and escalating any issues or hurdles immediately for support
  • Working as part of a team to deliver overall targets, providing support to others where needed
  • Providing excellent customer service where required (internally and externally), including interaction with international stakeholders
  • Ensuring effective escalation for nonstandard requests or issues.
  • To work with high levels of integrity and confidentiality.
  • Positively support a team and department in change and innovation.
  • Any other task requested by your team lead or any BSC manager.

Skills / Experience

  • Fluent English language written and spoken
  • Excellent interpersonal skills with the drive and flexibility to support others.
  • Excellent data entry skills.
  • Excellent written and oral communication skills
  • Prior experience in a facilities related role

Excellent Remuneration and Benefits

  • Excellent remuneration packages
  • Agile working / Flexible working policies in place
  • Various incentive bonus schemes
  • 27 days holiday (excluding bank holidays)
  • Paid day off to Volunteer every year
  • Holiday Purchase Scheme
  • Sabbatical leave
  • Family friendly policies such as enhanced Maternity/Paternity, and other policies including Parental leave, Neonatal care, Adoption
  • Access to our Employee Assistance Programme for free and confidential advice/support 24/
  • Trained mental health first aiders
  • Benefits supporting you and your family, such as Cycle to work, voluntary Life assurance, free eye tests
  • Leading pension scheme offering with generous contributions from Hanson
  • 24/7 access to an online employee discount platform. Save money on everything from grocerie

  • Facilities Assistant

    2 weeks ago


    Bristol, Bristol, United Kingdom Quarter Full time

    Part of the Quarter group, Square Works is an award-winning, creative co-working space based on Berkeley Square in Clifton. We have recently opened a new section of this space and are looking to expand our facilities team with a part time Facilities Assistant / Office Cleaning Operative (evening shifts). If you are looking for some evening work - perhaps to...

  • Facilities Assistant

    2 weeks ago


    Bristol, Bristol, United Kingdom TLT Full time

    We are recruiting for a Facilities Assistant to join our team in Bristol.Your Role:Office support: Ensure all service areas are kept clean, tidy and well stocked. Ordering and replenishment of stationery as required. Replacement of toners for printers and scanners for all floors and ensure paper levels are kept replenished. Receive and distribute faxes....

  • Facilities Assistant

    2 weeks ago


    Bristol, Bristol, United Kingdom Alexander Mae Ltd Full time

    The Company: Our client is an award-winning, full service, commercial law firm and they are rapidly developing a national reputation for its innovative approach to delivering legal services. They operate in the financial services, leisure, retail & consumer goods, technology & media, renewables, housing and public sectors. Their specialisms are real estate,...


  • Bristol, Bristol, United Kingdom Clarke Willmott Full time

    A fantastic opportunity for a Facilities Services Assistant to join our Facilities Management Team in our Bristol office on a 4 months fixed term contract basis. This is a unique role to help support our Facilities Team with our exciting upcoming office move. If you are a detail focused and self-motivated individual, perhaps looking for your first role in...


  • Bristol, Bristol, United Kingdom North Bristol NHS Trust Full time

    The Facilities Division is looking for a committed and innovative individual to fill the position of Senior Facilities Manager leading on a range of Facilities Management soft services including but not limited to Domestic Services, Decontamination, Patient and Non- Patient Transport Services within the Brunel Building and the Retained Estate They will...


  • Bristol, Bristol, United Kingdom Arcadis Full time

    As an Arcadian, you already help us deliver world leading sustainable design, engineering, and consultancy solutions for natural and built assets. You are part of our global business comprising 36,000 people, in over 70 countries, dedicated to improving quality of life.Everyone has an important role to play. With the power of many curious minds, together we...

  • Facilities Assistant

    2 weeks ago


    Bristol, Bristol, United Kingdom ISS Facility Services Full time

    Facilities AssistantPART-TIME - Mon-Fri 08:30-13:00BristolCompetitive salary with excellent benefits - please contact the recruitment team for this information although we don't advertise our salaries, you won't be disappointedDo you have a passion for delivering exceptional client service? Are you looking for a role where you can take ownership and make a...

  • Facilities Assistant

    2 weeks ago


    Bristol, Bristol, United Kingdom Unite Students Full time

    The RoleThe Facilities Assistant supports the Office Manager in maintaining office standards and is the face of Unite Students for our visitors. This highly visible role is key to make the office environment feel welcoming and to facilitate efficient working for our internal teams.The company's Risk and Assurance team seek to build trust and be a strong...


  • Bristol, Bristol, United Kingdom North Bristol NHS Trust Full time

    Directorate Personal Assistant Are you a skilled, organised and proactive multitasker? Do you have excellent secretarial, administrative skills? Are you an articulate listener, producing high quality minutes? Can you engage confidently with colleagues at all levels? Are you calm and productive in a busy environment?If this sounds like you please read on...We...


  • Bristol, Bristol, United Kingdom The Engineer Full time

    MBDA UK Ltd is seeking an experienced and ambitious Facilities Project Manager to join our extraordinary team in Bristol, UK. This is a unique opportunity to oversee major, high-value, and often sophisticated construction and facilities projects Job Title : Senior Facilities Project Manager Location : Bristol (We may be able to offer a relocation...


  • Bristol, Bristol, United Kingdom MBDA Full time

    MBDA UK Ltd is seeking an experienced and ambitious Facilities Project Manager to join our extraordinary team in Bristol, UK. This is a unique opportunity to oversee major, high-value, and often sophisticated construction and facilities projects Job Title: Senior Facilities Project Manager Salary: Circa £65,000 depending on experience Location: Bristol (We...


  • Bristol, Bristol, United Kingdom MBDA Full time

    MBDA UK Ltd is seeking an experienced and ambitious Facilities Project Manager to join our extraordinary team in Bristol, UK. This is a unique opportunity to oversee major, high-value, and often sophisticated construction and facilities projectsJob Title: Senior Facilities Project ManagerSalary: Circa £65,000 depending on experience Location: Bristol (We...

  • Audit/Accounts Senior

    2 weeks ago


    Bristol, Bristol, United Kingdom Hays Senior Finance Full time £38,000

    Your new company Your new company, is an established accountancy practice with offices in Bristol Your new role In your new role you will join the team in an Audit/Accounts senior role split 50/50. Within audit, you will assist in the planning, execution and finalisation of all areas of external audit. Within the accounts, you will prepare and produce...


  • Bristol, Bristol, United Kingdom HeidelbergCement Full time

    Description of businessThe Heidelberg Materials International Business Service Centre provides administrative and transactional services to in-scope Heidelberg Materials Companies and Business Lines. The International Business Centre incorporates departments which provides Accounts Payable, Central Purchasing, and Master Data services to other group...


  • Bristol, Bristol, United Kingdom Alexander Mae Full time

    The Company:Our client is a national law firm that enjoys a strong reputation, who take pride in being different. Their excellent reputation is built on genuine client relationships and their exceptional employees. Their experienced and knowledgeable legal team offer expert advice and support on a broad range of legal services to individuals and businesses...


  • Bristol, Bristol, United Kingdom Tironem Staffing Ltd Full time

    We require 1 Facilities Coordinator in BristolThis is a permanent jobØ Maintain contract staff tracker, updating with information on starters, leavers, sickness, holiday, assets held and any other relevant information. Provide contract management team with summarised information on a monthly basis or as required.Ø Maintain a weekly schedule of contract...


  • Bristol, Bristol, United Kingdom Akkodis Full time

    Construction / Facilities Project Manager at a Leading CompanySalary: Circa £65,000Location: BristolDynamic (hybrid) working: 2-3 days per week on-site due to workload classificationThe opportunity:An exciting role for an experienced Construction / Facilities Project Manager has arisen within our Facilities department to handle major, high value, and often...


  • Bristol, Bristol, United Kingdom Mane Contract Services Full time £65,000

    Job Description Senior Facilities Project Manager Company bonus:Company Bonus: Bonus of up to 21% of base salary Pension: maximum total (employer and employee) contribution of up to 14%Enhanced parental leave: offers up to 26 weeks for maternity, adoption and shared parental leaveFacilities:Fantastic site facilities including subsidised meals, free car...


  • Bristol, Bristol, United Kingdom Pertemps Network Group Full time

    Job Description:Job Title: Facilities AdministratorSalary:£24,000 - £30,000 (Depending on experience)Location: Clifton, BristolContract: Permanent, Full TimeWorking Hours - Monday to Thursday 9:00am - 5:30pm & Friday 9:00am - 5:00pmWe are looking for an organised and friendly Property Manager to join a well-established team in the Education sector.As...


  • Bristol, Bristol, United Kingdom Mane Contract Services Full time £65,000

    Senior Facilities Project ManagerSalary: £65k DOELocation: BristolBenefits:Company bonus: Company Bonus: Bonus of up to 21% of base salaryPension: maximum total (employer and employee) contribution of up to 14%Enhanced parental leave: offers up to 26 weeks for maternity, adoption and shared parental leave. Enhancements are available for paternity leave,...