Facilities Services Assistant

2 weeks ago

Bristol, Bristol, United Kingdom Clarke Willmott Full time

A fantastic opportunity for a Facilities Services Assistant to join our Facilities Management Team in our Bristol office on a 4 months fixed term contract basis.

This is a unique role to help support our Facilities Team with our exciting upcoming office move.

If you are a detail focused and self-motivated individual, perhaps looking for your first role in the legal sector, then we would love to hear from you.


Role:
Facilities Services Assistant

Location:
Bristol

Hours:
Full Time

Term:
Fixed Term Contract (4 months)

Vacancy Reference:1039-BBL

Who we are:


You'll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people - each chosen for their industry knowledge and passion for their field.

We want to help you to reach your full potential, love the work you do and deliver the best results for your clients.

It's our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.


Day to day, you'll be successful in this role by:

On a day to day basis you will be a key member in supporting the Facilities team with the office move.

In particular, under the supervision of the Facilities Manager, your responsibilities will include but are not limited to:

  • Reprographic and general/ad hoc administration duties in particular scanning large volumes of documents on to our DMS system.
  • Lifting and moving bundles and boxes.
  • Assisting with the office clearance, including arranging for the disposal of equipment.
  • MFD/printer management (replacement of toner cartridges and attending to faults/paper jams).
  • Liaising with Fee earners and other departments where necessary
  • Adhering to the businesses practices, policies and process guides.
  • At times you will be working with confidential and sensitive data and so you should always demonstrate professionalism, diplomacy and sensitivity in your work and all your communications.


You may also be involved in other administrative activities as required, including helping other Facilities Services Assistants during busy periods and to cover absences from work.


This is a busy role, with deadlines to manage and competing priorities, so you will be required to work quickly, accurately, and efficiently and remain calm under pressure.


It is an integral part of this role that you comply with information security and all firm policies and procedures.


This role is right for you if:
You should be proactive and flexible in working both individually and as part of a team.


As part of the Facilities Team you will need brilliant attention to detail and have health and safety at the forefront of your mind, working to health and safety guidelines under the supervision of the Facilities Services Manager.

We expect you to be someone who takes pride in your work and in providing a first-class support service at all times.


Communication will be one of your strong points, both written and verbal, and you will be enthusiastic about delivering excellent quality service to our fee earners.

You will also be required to deal with confidential information with a high level of discretion and diplomacy.


We expect you to be able to use your initiative, and be a forward-planner, anticipating your colleagues' needs in advance wherever possible.


You will have good knowledge or Microsoft Word, Excel and Adobe Reader as well as basic IT skills in order to navigate yourself around our document management system.


What we can offer you:

A career at Clarke Willmott will feel different to other law firms.

We thrive on our individual differences and diversity because as a team, we are united by our shared values and mutual respect.

Working with us you will feel empowered, valued and free to be yourself in a safe and supportive environment.

Our mission is to help you realise your full potential whilst maintaining a positive work-life balance. We provide a comprehensive learning and development programme and a range of wellbeing initiatives to support your career journey.

There's no doubt we expect the best from our people and even the occasional extra mile.

In return, your dedication and commitment to the continued success of the firm will be rewarded with a comprehensive range of flexible benefits.


Listen to what a few members of our team have to say about what life here at Clarke Willmott is really like, to see if it's the right fit for you.

As a firm we are committed to protecting the privacy and security of your personal information. Our recruitment privacy notice details how information is collected, processed and how long it is retained for.

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