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Estates and Facilities Directorate Personal
3 months ago
- Are you a skilled, organised and proactive multitasker?
- Do you have excellent secretarial, administrative skills?
- Are you an articulate listener, producing high quality minutes?
- Can you engage confidently with colleagues at all levels?
- Are you calm and productive in a busy environment?
We are looking for an experienced, highly motivated PA to support, and be part of our senior management team in Estates and Facilities.
You will proved a high quality and comprehensive service as PA to the Director of Operational Estates and Facilities, and support with wider senior team in a variety of activities.
You will have great opportunities to develop your understanding of often unseen but essential services that support patient care, and staff and patient experience.
- PA to the Director of Operational Estates and Facilities together with administrative support to the Senior Management Team (SMT) of the Estates and Facilities Division
- Manage multiple diaries
- Use a variety of Microsoft packages to prepare correspondence, spread sheets and presentations
- Ensure good communication flow within the team, circulating information and keeping everyone up to date with administration issues
- Maintain electronic and filing systems in according with GGDPR
- Preparation of agendas and associated paperwork and the undertaking of minutes at various Divisional and Trust meetings
- Responsible for accurate minutes of formal compliance meetings such as H&S, PFI contract, Water Safety and management of Action Logs to ensure governance
- Deal with telephone enquiries relevant to the Division, seeking advice where necessary
- General administrative duties ensuring efficient running of the Division
- Produce report / graphs illustrating data
- Raise Purchase Orders and receipt invoices through the EROS system, maintaining log
- Assist with IT orders for equipment and services
- Support recruitment, onboarding and induction of new members of the senior team
North Bristol NHS Trust is an ambitious teaching and research organisation, and a specialist regional centre for Major Trauma, Neurosciences, Plastics and Burns, Orthopaedics and Renal services.
The Trust has a turnover of over £600m and over 8,000 staff which are predominately based in our state-of-the-art building on the Southmead Hospital site.
For a full list of the responsibilities and activities of this post a full job description and person specification is attached