Flight Training Scheduling Administrator

2 weeks ago


Crawley, West Sussex, United Kingdom Adecco Full time

Our client, an internationally recognised aerospace company, are currently searching for a Flight Training Scheduling Administrator to join their team based in Crawley on a 14-month contract basis.


Description of Role:

Responsibilities will include:

  • Flight Training curriculum monitoring, to ensure revision status is accurately executed
  • Maintain accurate, uptodate Flight Instructor electronic and paper records accurately
  • Liaise with contract Flight Instructors through 3rd party whilst demonstrating excellent customer relationship skills
  • Prepare all student training files and training material prior to course commencement
  • Assign students using IPSS and LMS system
  • Maintain electronic and paper records for all students undergoing Flight Training courses
  • Monitor IPSS grading sheets and maintain the student master files
  • Administer Course Completion, Certification and archiving process
  • Reconcile Contract Instructor invoices and provide timely summaries and accruals to Head of Training
  • Checking student prerequisites before course commencement
  • Liaise with the Scheduling team to assign appropriate Instructors to each course detail and to work through potential Instructor resource conflicts
  • Maintain adequate stocks of training materials including manuals
  • Works closely with instructors and contracting agencies to ensure suitable instructor coverage for all training.
  • Assigns Instructors and enters their names into IPSS for all training. Enters student names into IPSS for all internal instructors training

Additional Skills:

  • Coordinates aircraft schedules with Flight Operations Manager and/or Customer Delivery Center, allocates qualified flight crew, monitors flight schedule changes and notifies flight crew.
  • Coordinates customer aircraft schedules and site visits.
  • Tracks and monitors qualifications for crew as defined by regulatory, contractual or test defined requirements.
  • Participates in government audits.
  • Plans, attends/facilitates meetings to communicate preflight requirements.
  • Acquires validation of special licenses for flight crew.
  • Coordinates with contracts personnel for pointofcontact in regulatory authority, to send flight times, medical, licenses and forms.
  • Communicates with internal and external customers about inbound and outbound flights and test aircraft to include inflight emergencies.
  • Monitors flight activity electronically 24/
  • Schedules crew members for recurrent training, medical and egress

Competencies:

Customer Focus:
Excellent customer relationship skills, builds a rapport with Flight Instructors

Judgement:
Identifies problems and implements solutions within scope set by Head of Training

Collaboration:
Ability to work effectively in a team environment, sharing information and making suggestions

Organisation and Accomplishment of Work:
Plans, prioritises, completes work efficiently and cost effectively; manages multiple tasks simultaneously while achieving expected amount and quality of work with tight deadlines

Experience & Education:

  • 5 GCSEs (grades A C) or equivalent
  • Must be able to speak, understand, read and write English fluently; be able to communicate clearly and accurately using both verbal and written communications.
  • Aviation experience very desirable, especially Flight Training experience

Work Environment:

  • Dynamic and fast paced
  • Cross cultural
  • Global interaction
  • Extensive use of custom IT systems
  • High responsibility to comply with regulations


  • Crawley, West Sussex, United Kingdom Adecco UK Full time

    Our client, an internationally recognised aerospace company, are currently searching for a Flight Training Scheduling Administrator to join their team based in Crawley on a 14-month contract basis.Description of Role:Responsibilities will include: Flight Training curriculum monitoring, to ensure revision status is accurately executed Maintain accurate,...


  • Crawley, West Sussex, United Kingdom AVPlacements Full time

    AV Placements are delighted to be recruiting for a Flight and Crew Scheduling AdministratorPOSITION PURPOSE:The incumbent is responsible for supporting the execution of day-to-day processes within Flight Training Support.RESPONSIBILITIES: Flight Training curriculum monitoring, to ensure revision status is accurately executed Maintain accurate, uptodate...


  • Crawley, West Sussex, United Kingdom BOEING Full time

    At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for...

  • Flight Handler

    1 week ago


    Crawley, West Sussex, United Kingdom Newrest Full time

    Newrest is looking for a Flight Handler to join our team. We are excited to be preparing for the increase of flights into London Gatwick, as a result of the recent government announcements relating to travel to and from the UK.The Flight Handler will take full responsibility for ensuring all airline meals and in-flight products are dispatched to airlines on...


  • Crawley, West Sussex, United Kingdom Virgin Atlantic Full time

    CrawleyPermanentCompetitiveJob DetailsSalary: Competitive Hours: Full Time 37.5 hours per week Location: VHQ Crawley Contract: PermanentClosing Date: 25th May 2024At Virgin Atlantic Airways, we believe that everyone can take on the world, and it's our vision to become the most loved travel company. As we embark on this next exciting stage of our journey,...


  • Crawley, West Sussex, United Kingdom Virgin Atlantic Full time

    Job DetailsSalary: Competitive Hours: Full Time 37.5 hours per weekLocation: VHQ - Crawley Contract: PermanentClosing Date: 25th May 2024 At Virgin Atlantic Airways, we believe that everyone can take on the world, and it's our vision to become the most loved travel company. As we embark on this next exciting stage of our journey, we're harnessing our...


  • Crawley, West Sussex, United Kingdom Virgin Atlantic Full time

    Job DetailsSalary: Competitive Hours: Full Time 37.5 hours per weekLocation: VHQ - Crawley Contract: PermanentClosing Date: 25th May 2024 At Virgin Atlantic Airways, we believe that everyone can take on the world, and it's our vision to become the most loved travel company. As we embark on this next exciting stage of our journey, we're harnessing our...


  • Crawley, West Sussex, United Kingdom Harris Geospatial Solutions Full time

    Job Title:Chief Flight Instructor Job Location: UK – Crawley- West Sussex Job ID: 11064 About this opportunity and L3Harris UK Our team of over 1,400 people deliver unique capabilities across air, land, sea, space and cyber for military, security and commercial customers, worldwide. The role is required to promote, develop and maintain the highest...


  • Crawley, West Sussex, United Kingdom Airtech Environmental Systems Ltd Full time

    Reporting to: Airtech Office ManagerLocation: Crawley, RH10 9YXHours of work: Monday to Thursday 8:00 - 16:20, and Friday 8:00 - 15:00.Package:up to £24,000 depending on experience, 25 days annual holiday and bank holidays, Pension, Employee Assistance Programme (Health Assured Wisdom), Employee referral scheme receive up to £500, Quarterly Volution Values...


  • Crawley, West Sussex, United Kingdom Boeing Full time

    Job DescriptionAt Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great...


  • Crawley, West Sussex, United Kingdom Boeing Full time

    Job Description At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great...


  • Crawley, West Sussex, United Kingdom BOEING Full time

    At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for...

  • Work Scheduler

    2 weeks ago


    Crawley, West Sussex, United Kingdom Page Personnel Full time

    Immediate start Working with a supportive and enthusiastic teamAbout Our Client:A retailer business based in Crawley town centre.Logging and closing down service calls.Provide customers updates on service calls.Communicating calls to engineers.Efficiently managing the engineer schedules.Book machine installations, moves and collections with customers.General...


  • Crawley, West Sussex, United Kingdom Resourcing Group Full time

    Hi,Greeting of the day,Hope you are doing great This is Shahina from Resourcing Group, if you are interested in below job profile kindly send your updated CV and let me know your best time to contact you.Job Title : Academy Training AdministratorWork Location : Horsham, West Sussex, RH12 2RWJob Duration : 9 Month contractJob Timing : 08:45 am - 05:00 pmPay :...


  • Crawley, West Sussex, United Kingdom First Response Training and Consultancy Services Ltd. Full time

    This is a Full Time Training Officer role, delivering top quality First Aid, Health and Safety and Health & Social Care Training across a varied client base.Subject knowledge training will be given if required.The salary for this role will be £24,000 PA with a bonus scheme (up to £2,000 PA) and company car/car allowance.Based in the Crawley and South East...


  • Crawley, West Sussex, United Kingdom Chapman Freeborn Airchartering Ltd Full time

    The job role holder will be required to handle multiple priorities and monitor a number of flights at the same time. Confidence to arrange permits, fuel and ground handling in a both timely and cost effective manner is essential to succeed in this position.Purpose of the Role Provide prompt and efficient aviation logístical services to clients Provide a...


  • Crawley, West Sussex, United Kingdom Mansell Recruitment Group PLC Full time

    Charlie BowersT:M: An exciting opportunity to join a wellestablished and innovative medical device manufacturing company that is committed to transforming lives. They take pride in their mission to improve patient outcomes and enhance quality of life. The role is to provide and efficient, effective, and varied confidential business administration support to...


  • Crawley, West Sussex, United Kingdom CAE Full time

    Our European Finance department is a growing team responsible for managing the accounts of CAE's European civil aviation businesses. We're looking for you to join the team as an Accounts Receivable Administrator.Day to day your role will include:Invoicing customers in a correct and timely manner, both system and manually generated in line with department...


  • Crawley, West Sussex, United Kingdom Chapman Freeborn Airchartering Ltd Full time

    Are you looking for an opportunity to work for a global brand where you can use your skills, be part of a diverse team and grow with a dynamic company?We are looking for an Administrative Assistant in Gatwick, UK to join our growing Intradco Global team. If you have a passion for the logistics and have love for animals - we are eager to hear from you.Purpose...

  • Pickers and Packers

    1 week ago


    Crawley, West Sussex, United Kingdom Premier Work Support Full time

    Premier Work Support are thrilled to announce a fantastic opportunity working with a global leader within In-Flight catering based in Crawley.We are now recruiting for temporary full time Pickers and Packers starting ASAPShifts - two early shifts 6:00am to 14:30pm & two late shifts 2:15pm to 23:30pm - followed by 2 rest days.Key responsibilities:Packing...