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Administrative Assistant

3 months ago

Crawley, West Sussex, United Kingdom Chapman Freeborn Airchartering Ltd Full time
Are you looking for an opportunity to work for a global brand where you can use your skills, be part of a diverse team and grow with a dynamic company?

We are looking for an
Administrative Assistant in
Gatwick, UK to join our growing Intradco Global team.

If you have a passion for the logistics and have love for animals - we are eager to hear from you.


Purpose of the Role

  • To provide the Global Business Administration & People Manager with support in data entry and administrative assistance across a wide range of functions, ensuring the smooth running of the businesss administration
  • To provide administrative support with accounting tasks and supporting the wider teams with accounting tasks and queries
  • To provide the commercial team with administrative supporting order to ensure compliance with the companys legal processes and maintaining an excellent service for both suppliers and clients
  • To provide adhoc support when required on Company initiatives or projects

Key Responsibilities of the Role

  • Verify accuracy of data by comparing it to source documents and correcting errors, working closely with other team members to resolve datarelated issues or discrepancies
  • Managing a high workload with multiple tasks and deadlines efficiently, and prioritising effectively to ensure important matters are addressed in a timely manner
  • Handling sensitive, personal, confidential information and documentation with care, and maintaining confidentiality and discretion at all times
  • Preparing agendas, taking accurate and detailed minutes, generating follow up overviews
  • Organising, updating and maintaining electronic files, documents, records, and inventories
  • Health and safety assisting with implementation and record keeping of policies, assessments (risk, fire, electrical etc) and audits in relation to our warehouse, company vehicles, and employees
  • Assisting with ensuring staff are compliant with internal and external processes
  • Providing ad hoc support and assistance in special projects or initiatives as required
  • Verifying sales invoices for approval and entering into our inhouse systems
  • Assisting with debtors and creditors logs, asset and inventory management and with obtaining and sharing of KYC documentation following required procedures
- ~2 years of
relevant experience

  • Ability to prioritise tasks
  • Effective communication skills
  • Attention to detail
  • To be based in the UK, around Gatwick area

Whats It In It For You

  • Competitive salary
  • Unlimited access to thousands of courses on LinkedIn Learning platform
  • Opportunity to join a global company and be part of a diverse international team


With more than 50 years of experience, the Chapman Freeborn group provides a diverse range of aviation-related services on a global basis.

Our expertise in all areas of the air charter industry makes us the number one choice for many of the worlds leading logistics providers, multinational corporations, travel partners, and well-known names from the entertainment business.


Whether its arranging the delivery of oil equipment to a remote location, organizing flights for a professional sports team, or booking private jets to an island resort, the skys the limit when it comes to the charter business.


Chapman Freeborn is a family member of Avia Solutions Group, a leading global aerospace services group with almost 100 offices and production stations providing aviation services and solutions worldwide.

Avia Solutions Group unites a team of more than professionals, providing state-of-the-art solutions to the aviation industry and beyond.


Chapman Freeborn aims to promote equality, diversity, fairness and respect for future and current staff at all levels of the organization.

We aim to provide equal opportunities in all aspects of employment and to ensure that the talent and skills of all individuals are maximized.