Meeting Scheduler

2 weeks ago

London, Greater London, United Kingdom Alexander Mann Solutions (AMS) Full time

Responsibilities of the role:

As a Meeting Scheduler you will be responsible for:

  • Coordinate and schedule meetings for team members, clients, and stakeholders.
  • Manage multiple calendars to avoid scheduling conflicts and optimize meeting efficiency.
  • Communicate effectively with internal teams and external parties to confirm meeting details and agendas.
  • Prepare meeting materials, including agendas, presentations, and relevant documents.
  • Ensure meeting rooms or virtual meeting platforms are set up and equipped with necessary technology.
  • Send out meeting invitations and reminders to participants in a timely manner.
  • Act as a point of contact for meetingrelated inquiries and troubleshooting.
  • Collaborate with administrative staff to arrange travel accommodations and catering for meetings, when necessary.
  • Assist in coordinating special events or conferences as needed.
  • Maintain confidentiality of sensitive information discussed during meetings.
  • Continuously evaluate and improve meeting scheduling processes to enhance efficiency and productivity.
  • Proven experience as a meeting scheduler, administrative assistant, or similar role.
  • Proficiency in calendar management software such as Microsoft Outlook, Google Calendar, or similar tools.
  • Excellent organizational and timemanagement skills with the ability to prioritize tasks effectively.
  • Strong interpersonal and communication skills, both written and verbal.
  • Ability to work well under pressure and adapt to changing priorities in a fastpaced environment.
  • Attention to detail and a high level of accuracy in managing schedules and coordinating logistics.
  • Knowledge of virtual meeting platforms (e.g., Zoom, Microsoft Teams) is preferred.
  • Experience in event planning or coordination is a plus.
  • Ability to maintain professionalism and confidentiality when dealing with sensitive information.

Next steps
**_
This client will only accept workers operating via an Umbrella or PAYE engagement model._**AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business

Job Reference:
NWG01430

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