Secretary/administration Assistant

2 weeks ago

Cardiff, Cardiff, United Kingdom Clarke Willmott Full time
We are seeking an Secretary/Administration Assistant to provide support to our busy Commercial Property team in Cardiff.

Role:
Secretary/Administration Assistant

Location:
Cardiff

Hours:
Full time

Term:
Permanent

Vacancy Reference: 1167-BCF

Who we are:


You'll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people - each chosen for their industry knowledge and passion for their field.

We want to help you to reach your full potential, love the work you do and deliver the best results for your clients.

It's our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.


We work flexibly and you'll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service.


Most of our people choose to work in a hybrid fashion, working from home and attending our offices on occasion.

Our offices are in Bristol, Birmingham, Cardiff, London, Manchester, Southampton, and Taunton.

Day to day, you'll be successful in this role by:

This role will give you the opportunity to support our busy Commercial Property team, enabling them to work efficiently and effectively, with support from our team of experienced secretaries across the Commercial Property division.


Our Commercial Property team advises on all aspects of the commercial property lifecycle, with this role having a specific focus on large-scale projects.


Your regular duties will include:

  • Collating information including title, planning and management company documentation
  • Undertaking conveyancing searches and assisting in extracting information from these
  • Assisting in managing online data rooms
  • Liaising with indemnity insurers/brokers to obtain title indemnity insurance policies
  • Obtaining information from landlords and management companies
  • Preparing and submitting SDLT/LTT returns,
  • Paying SDLT to HMRC/LTT to WRA within required timeframes,
  • Producing and amending documents,
  • Opening and closing and archiving client files,
  • Undertaking antimoney laundering checks,
  • Running conflict checks,
  • Submitting expenses claims
  • Ensuring documents and efiling are stored correctly,
  • Arranging payments in and out and transfers between accounts,
  • Dealing with general correspondence.
You may also be asked to undertake ad hoc tasks by your team as required

These may include:

  • Sorting, screening, and prioritising incoming and outgoing post
  • Scanning and photocopying


It is an integral part of this role that you comply with information security and all firm policies and procedures.


This role is right for you if:

You will have:

  • Previous experience working in an office environment
  • Solid levels of academic achievement
  • Effective communication skills, both written and verbal
  • High levels of attention to detail
  • Experience working to deadlines
  • A flexible approach to your work
  • Strong organisational skills
  • Previous experience in using MS Excel


We expect you to be someone who takes pride in your work and in providing a first-class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all your work.


What we can offer you:

A career at Clarke Willmott will feel different to other law firms.

We thrive on our individual differences and diversity because as a team, we are united by our shared values and mutual respect.

Working with us you will feel empowered, valued and free to be yourself in a safe and supportive environment.

Our mission is to help you realise your full potential whilst maintaining a positive work-life balance. We provide a comprehensive learning and development programme and a range of wellbeing initiatives to support your career journey.

There's no doubt we expect the best from our people and even the occasional extra mile.

In return, your dedication and commitment to the continued success of the firm will be rewarded with a comprehensive range of flexible benefits.


Listen to what a few members of our team have to say about what life here at Clarke Willmott is really like, to see if it's the right fit for you.


Apply:

As a firm we are committed to protecting the privacy and security of your personal information. Our recruitment privacy notice details how information is collected, processed and how long it is retained for.

Talk to our recruitment team:

Alice Eeuwens
Recruitment Advisor

Rebecca Cook
Recruitment Advisor

  • Administrative Secretary

    4 weeks ago

    Cardiff, Cardiff, United Kingdom Merrifield Consultants Full time

    Merrifield Consultants are delighted to be partnering with an International Development Charity to recruit an Administrative Secretary to join their team.As an Administrative Secretary, you will provide essential support to the project director and team, ensuring smooth operations and effective communication within the department.Salary: 36,452 plus travel...

  • Administrative Secretary

    1 month ago

    Cardiff, Cardiff, United Kingdom Merrifield Consultants Full time

    Merrifield Consultants are delighted to be partnering with an International Development Charity to recruit an Administrative Secretary to join their team.As an Administrative Secretary, you will provide essential support to the project director and team, ensuring smooth operations and effective communication within the department.Salary: 36,452 plus travel...

  • Company Secretary Assistant

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Julian Hodge Bank Full time

    Company Secretary AssistantHodge are a financial services business focused on the retail savings, commercial lending and specialist residential mortgage markets. Working at Hodge is about making a difference.That starts with our purpose:we make life better for customers and society in the moments that matter.For over 50 years, we've shared the same simple...

  • Secretarial Assistant

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Venn Group Full time

    Medical Secretarial AssistantBased: South WalesDuration: 3 months initiallyResponsibilities include Provide a comprehensive cover for medical secretaries who form part of your team when required for periods of annual leave, absence, and vacancies Communicate directly with patient, relatives, and carers over the telephone Liaise with appropriate staff in...

  • Ophthalmology Secretary

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

    Ophthalmology are looking to employ a Medical Secretaries to work as part of their team at UHW.Working in a friendly team, our Medical secretaries are an excellent resource, ensuring Consultants have all the administrative support they require.To ensure the Provision of a Comprehensive effective Secretarial Service to the Consultant, working within the...

  • Support Secretary

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

    This post is fixed term/secondment for 12 months to meet the needs of the serviceAn exciting opportunity has arisen to join the growing Trauma & Orthopaedic Directorate at UHW.Working in a friendly team with development opportunities, our secretarial team are an excellent resource, ensuring Consultants have all the administrative support they require.To...

  • Medical Secretary

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Swansea Bay University Health Board Full time

    We are seeking a permanent full time Medical Secretary to provide a comprehensive, high quality medical secretarial and administrative service to the consultant, their medical team and specialist nursing teams, and other health professionals. To co-ordinate and maintain arrangements to facilitate the patient's progression along a defined pathway. To maintain...

  • Legal Secretary

    2 weeks ago

    Cardiff, Cardiff, United Kingdom TSR Legal Full time

    Legal Secretary / Support Assistant - Cardiff (Top 60)TSR Legal are proud to be working with a Top 60 Law firm who now have a new opportunity for a Legal Secretary / Support Assistant within Private Client.The role of a Legal Support Assistant is crucial within the Private Client Department. This position involves various responsibilities that are essential...

  • Support Secretary

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

    Job Opportunity: Secretarial Position at Trauma & Orthopaedic DirectorateAn exciting chance has emerged to become part of the expanding team at the Trauma & Orthopaedic Directorate in UHW. Working in a supportive team with room for growth, our secretarial staff play a crucial role in providing administrative assistance to Consultants.Main...

  • Legal Secretary

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Brook Street Full time

    A permanent opportunity to join a well establised Legal company based in the bay area of Cardiff. The company are looking for a multi skilled Legal Secretary to join a busy and very stable team to work within Clinical Negligence and Defence Regulatory working for 2 DirectorsAudio and copy typing of legal documents and correspondenceManaging incoming...

  • Legal Secretary

    2 weeks ago

    Cardiff, Cardiff, United Kingdom CJCH Solicitors Full time

    (No agencies)CJCH Solicitors is an award-winning legal practice with a large network across South Wales. We are looking for an experienced legal secretary to join our family law department, working from our Cardiff or Barry office.The role could be part-time (minimum of 3 days per week) but preferably full-time and will be office-based. Have strong...

  • Medical Secretary

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Swansea Bay University Health Board Full time

    We are seeking a permanent full time Medical Secretary to provide a comprehensive, high quality medical secretarial and administrative service to the consultant, their medical team and specialist nursing teams, and other health professionals. To co-ordinate and maintain arrangements to facilitate the patient's progression along a defined pathway. To maintain...

  • Probate Secretary

    2 weeks ago

    Cardiff, Cardiff, United Kingdom St David Recruitment Services Ltd Full time

    Probate SecretaryCardiff£25,000Permanent roleMonday to Friday, 9am until 5pmPEM763Our client is looking for an experienced Probate Secretary to join their busy and expanding legal firm.Essential: Digital & Audio dictation Previous legal secretary experience Case management system SOS Microsoft OfficeRoles & Responsibilities: Working as part of the busy...

  • Support Secretary

    3 days ago

    Cardiff, Cardiff, United Kingdom NHS Wales - Cardiff and Vale University Health Board Full time

    Cardiff and Vale University Health Board is one of the largest Integrated Health Board in the UK, employing over 16,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst also working with our...

  • Legal Secretary Private Family

    2 weeks ago

    Cardiff, Cardiff, United Kingdom TSR Legal Full time

    Legal Secretary | Private Family | CardiffTSR Legal are currently working with a modern, thriving legal firm who are now looking to appoint a Legal secretary for their Cardiff office on a full-time basis.The firm are currently looking for a proactive, highly organised, service-focused individual to fulfil a crucial role in the support staff within their...

  • Administrative Assistant

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Redkite Solicitors Full time

    Administrative AssistantLocation: CardiffStart date:ASAPRedkite Solicitors prides itself on being able to offer a broad range of legal services that are able to meet the diverse needs of its clients. Our firm has been providing legal advice to individuals, families and businesses in our communities since 1898 and we are here for our clients every step of the...

  • Communications Support Officer

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Office of the Secretary of State for Wales Full time

    Details:Reference number:Salary:- £22,940 A Civil Service Pension with an average employer contribution of 27%Job grade: Administrative Officer AOContract type: Fixed term LoanLength of employment: For a period of up to 2year fixed term contract or loan with possibility of permanencyType of role:Administration / Corporate Support Communications / Marketing...

  • Assistant Auditor/quality Administrator

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Hugh James Full time

    Assistant Auditor/Quality AdministratorJob description Performing quality and regulatory file audits within a file supervision database for compliance, operational and quality management system audits Reporting on the audit findings and areas of noncompliance and identifying opportunities for enhancing internal controls and/or operational efficiencies...

  • Support Secretary

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Cardiff and Vale University Health Board Full time

    The Child Health Department is looking to appointment and enthusiastic Support Secretary to support the delivery of services within our department.The successful post holder will be a highly motivated team player with previous medical terminology experience with sound secretarial, database and administrative skills. Computer literacy and typing experience is...

  • Medical Secretary/administrator

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Crwys Medical Centre Full time

    Dr D Rees, Dr S Everest, Dr D Quarry, Dr J Vickers & Dr S ThickensCrwys Medical Centre, Wedal Road, Heath, Cardiff, CF14 3QXTelephone: Fax: Medical Secretary - Part timeAIMThe aim of the Secretary is to work with the rest of the Practice team to provide a friendly and effective service for the patients.RESPONSIBLE TOPractice ManagerMAIN DUTIESThe post holder...