Ministerial Diary Manager

2 weeks ago

London, Greater London, United Kingdom UK Civil Service Full time

Job Summary

Are you looking for a fulfilling career with an impact? Do you want to be part of a government department shaping policies that influence not only the UK but also beyond? If so, a career at the Department for Energy Security and Net Zero (DESNZ) might be the perfect fit for you.

At DESNZ, we are focused on ensuring the UK's energy security in the long term, reducing energy costs, and promoting sustainability. We are embracing the opportunities presented by Net Zero to lead in green industries and enhance energy efficiency throughout the UK. Joining us means contributing to meaningful and relevant work.

Our work is dynamic, engaging, and most importantly, it makes a difference. Our DESNZ Values - being Bold, Collaborative, Inclusive, and Lifelong Learners - are integral to everything we do. We are dedicated to fostering a culture of growth and success for all.

We provide excellent benefits, including a top-tier pension plan, flexible work arrangements, and a commitment to prioritize your growth and development. As a Disability Confident Leader employer, we support candidates by offering necessary adjustments throughout the recruitment process.

The Civil Service is determined to attract, retain, and nurture talent wherever it exists. To learn more, explore the Civil Service People Plan and the Civil Service D&I Strategy.

Job Description

This pivotal role sits within our Private Offices, providing crucial day-to-day support to Ministers and senior officials. As a diary manager, you will engage closely with Ministers, senior officials, and various internal and external stakeholders.

  • Manage the Minister's diary and travel arrangements
  • Support private office and ministerial priorities
  • Play a key role in inbox management
  • Collaborate with the wider Private Office team to ensure seamless operations

To excel in this position, you must exhibit strong organizational skills, attention to detail, and the ability to handle multiple tasks effectively. Excellent communication skills and the confidence to engage with high-level stakeholders are essential.

This role offers a unique opportunity to collaborate with diverse teams within the Department and gain insights into its functioning. It is ideal for individuals seeking a career in the Civil Service, aiming to expand their expertise, or embrace a new challenge.

Person Specification

Key Responsibilities

Your primary focus will be on providing a high-quality, efficient service to Ministers, including:

  • Diary management for optimal scheduling
  • Organizing travel arrangements
  • Handling financial expenses
  • Collaborating across teams for joint priorities

Note: SC clearance will be required for this role if not already held.

Skills and Experience

Prior experience in a Private Office is preferred but not mandatory. We welcome applicants with:

  • The ability to thrive under pressure and manage conflicting demands efficiently
  • Strong attention to detail
  • Effective communication skills at all levels
  • Capability to build and maintain relationships with stakeholders
  • Experience working independently and as part of a team
  • [Desirable]: Experience in offering business support or managing diaries for senior leaders

Behaviours

During the selection process, we will evaluate you based on the following behaviours:

  • Managing a Quality Service
  • Delivering at Pace
  • Communicating and Influencing
  • Working Together

Evidence of these behaviours will be required in your application.

Benefits

In addition to a salary of �31,300, the Department for Energy Security & Net Zero offers a range of benefits including:

  • Flexible working arrangements
  • Membership in the Civil Service Defined Benefit Pension scheme
  • Generous annual leave
  • Professional development opportunities
  • Employee discounts and perks
  • Hybrid working model for a balance of office and home-based work

Office Attendance

The Department operates a hybrid working policy, requiring staff to spend 40-60% of the time at the office or non-home-based location over the accounting period.

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