Property Administrator

1 week ago


Midlothian, United Kingdom JLL Full time
JLL supports the Whole You, personally and professionally.

Surveying Executive

The Property Management team sits within Surveying Services, which is part of the Property & Asset Management department.

The team are responsible for managing the property estate for their clients, with a focus on delivering industry leading management of their client's properties, contributing to the Centre of Excellence and maintaining strong relationships with each client.


This is an exciting role for anyone who wants to join an industry leading team and provide support to the corporate clients JLL acts for across the UK.

No prior property experience is required.

You will form an integral part of your client team with the support and training from Management Services, which provides you with the opportunities for career development within PAM and across JLL's clients.

General Expectations Will Include

Maintaining accurate property database. Instructing JLL's Data Management Team to update database for leases, licences to assign, change of landlords etc. Verifying changes to database.
Checking and approving invoices.
Checking demands to be raised to tenants including ad hoc recharges.
Managing day to day relationship with JLL's utility partner and overseeing recharges to tenants.

Support the annual insurance renewal process for the client including checking RCA figures, tenancy details and draft certificates before they are recharged to tenants.

Responding to requests for documents.
Arranging inspections for surveyors, contractors and the client tracker
Preparing reports from database, creating and updating spreadsheet-based reports.
Responsible for and team or client SharePoint portal including loading of reports.
Support Contract Director with preparation for client meetings
General further support where required.
Co-ordination of updates for reporting, to include chasing other agents for monthly updates, preparing and checking output
Fee billing
Liaison with both internal and external clients to co-ordinate database services and information, including managing the processes involved in new property and/or portfolio management instructions and properties going out of management

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL

  • We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.


Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.


Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future.

And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

  • Midlothian, United Kingdom Pertemps Scotland Full time

    Role: Property AdministratorLocation: EdinburghPertemps are recruiting a Property Administrator to join our client, an Edinburgh based Esatte Agent.Responsibilities: Organiuse access to propertiesLiaise with contractors are relevant staffSupport the distribution of service charge budgetsManage rates notification forms, liaise with local councilsCommunicate...


  • Midlothian, United Kingdom Reed Full time

    Property Inspector Edinburgh £14.36 per hour + holiday pay Temporary Contract REED Business Support are pleased to be working with one of Edinburgh's leading Property management Organisations who are looking to recruit a Property Inspector over the upcoming busy summer months. Working in the office and on site, you will be responsible for inspecting...


  • Midlothian, United Kingdom Savills Full time

    Role Overview We're looking to recruit a Compliance and Property Administrator to join a well established, busy residential sales team. The core function of this role will be the management of the compliance processes for all new properties being prepared for market, and providing overall professional administrative support to the team. We require someone...


  • Midlothian, United Kingdom JLL Full time

    JLL supports the Whole You, personally and professionally. Surveying Executive The Property Management team sits within Surveying Services, which is part of the Property & Asset Management department. The team are responsible for managing the property estate for their clients, with a focus on delivering industry leading management of their client’s...

  • Property Manager

    1 week ago


    Midlothian, United Kingdom Page Personnel Finance Full time

    Our client is looking for an Property Manager Client Details A leader in their field Description Estimating the market value of land and buildings*Helping clients to maximise profits from the sale of their property*Writing detailed reports*Marketing properties to potential bidders and managing sales*Carrying out probate valuations*Keeping up to date with...

  • Property Manager

    3 weeks ago


    Midlothian, United Kingdom Page Personnel Finance Full time

    Our client is looking for an Property Manager Client Details A leader in their field Description Estimating the market value of land and buildings*Helping clients to maximise profits from the sale of their property*Writing detailed reports*Marketing properties to potential bidders and managing sales*Carrying out probate valuations*Keeping up to date with...

  • Administrator

    1 week ago


    Midlothian, United Kingdom Page Personnel Finance Full time

    Our client is looking for a Administrator Client Details A leader in their field DescriptionUndertaking all administrative tasks relating to the property team Front of house duties Property duties - administration Approvals of labelling and packaging layouts.Copy checking of all marketing materials both printed and digital.Arranging and sending of customer...

  • Administrator

    3 weeks ago


    Midlothian, United Kingdom Page Personnel Finance Full time

    Our client is looking for a Administrator Client Details A leader in their field Description Undertaking all administrative tasks relating to the property team Front of house duties Property duties - administration Approvals of labelling and packaging layouts.Copy checking of all marketing materials both printed and digital.Arranging and sending of...

  • PA/Office Manager

    2 weeks ago


    Midlothian, United Kingdom Office Angels Full time

    Looking for an exciting opportunity as an Office Manager/PA? Our client, a dynamic property business based in Edinburgh, is seeking a talented individual to join their team. As the Office Manager/PA, you will play a key role in ensuring the smooth running of the office and providing comprehensive administrative support to the Managing Director. This is a...

  • Receptionist

    4 weeks ago


    Midlothian, United Kingdom The Recruitment Co Full time

    The Recruitment Co are looking for a Receptionist to join our client based in Midlothian. Job Location: Midlothian Salary: £12.5/13 ph Hours: You will need to be available to work on a Friday Plus an additional day a week Duties Answering inbound phone calls in a professional manner and routing necessary calls Assisting with a variety of...

  • Receptionist

    4 weeks ago


    Midlothian, United Kingdom The Recruitment Co Full time

    The Recruitment Co are looking for a Receptionist to join our client based in Midlothian. Job Location: Midlothian Salary: £12.5/13 ph Hours: You will need to be available to work on a Friday Plus an additional day a week Duties Answering inbound phone calls in a professional manner and routing necessary calls Assisting with a variety of...

  • Night Manager

    4 weeks ago


    Midlothian, United Kingdom Marriott International Full time

    JOB SUMMARY Serves as the property Manager on Duty and oversees all property operations during the overnight shift. Ensures that the highest levels of hospitality and service are provided during the overnight shift. Represents property management in resolving any guest or property related situation. Personally assisting in resolving any issues and...


  • Midlothian, United Kingdom Reed Full time

    Job Title: Planned Maintenance Officer Salary: £39k - £42k per annumHours: Mon to Fri, 09:00 - 16:30 Location: Edinburgh Reed Recruitment is excited to present an amazing opportunity for an experienced Planned Maintenance Officer to join our prestigious client’s business based in their Edinburgh office. This role is crucial in delivering an...


  • Midlothian, United Kingdom G2 Legal Limited Full time

    A new Real Estate Paralegal opportunity has arisen with a national firm in Edinburgh. Some of the Benefits  Strong Pension matching up to 6%Between 25 – 30 Statutory days holiday per annum9 public holidays per annumFirm wide bonus schemeCritical Illness cover 2 x salaryDeath in Service cover 2 x salaryGenerous salary banding depending on experience...

  • Clinic Receptionist

    6 days ago


    Midlothian, United Kingdom Zachary Daniels Full time

    Clinic Receptionist | Edinburgh | Up to £27,000 Zachary Daniels have partnered exclusively with a prestigious clinic in Edinburgh now recruiting a friendly and customer focused Clinic Receptionist to join the team. This role would be joining a family orientated company, with a fun culture. Our Clinic Receptionist duties would include: Greeting clients into...


  • Penicuik, Midlothian, United Kingdom Penicuik Estate Full time €30,000

    As the Accounts Assistant, you'll be the heartbeat of our estate team, tackling administrative needs and partnering with our Director of Finance on essential accounting processes. This full-time role offers flexibility and calls for your organizational and numeracy prowess to shine in our dynamic, collaborative office environment. Our Finance Director is...


  • Penicuik, Midlothian, United Kingdom Penicuik Estate Full time €30,000

    As the Accounts Assistant, you'll be the heartbeat of our estate team, tackling administrative needs and partnering with our Director of Finance on essential accounting processes. This full-time role offers flexibility and calls for your organizational and numeracy prowess to shine in our dynamic, collaborative office environment. Our Finance Director is...


  • Midlothian, United Kingdom BDO UK LLP Full time

    Ideas | People | Trust We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world. We work with the companies that are Britain’s economic engine – ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly...

  • Accounts Assistant

    1 week ago


    Penicuik, Midlothian, United Kingdom Penicuik Estate Full time €30,000

    Are you ready to embark on an exciting journey and join a vibrant, supportive team? As the Accounts Assistant, you'll be the heartbeat of our estate team, tackling administrative needs and partnering with our Director of Finance on essential accounting processes. This full-time role offers flexibility and calls for your organizational and numeracy...

  • Accounts Assistant

    1 week ago


    Penicuik, Midlothian, United Kingdom Penicuik Estate Full time €30,000

    Are you ready to embark on an exciting journey and join a vibrant, supportive team? As the Accounts Assistant, you'll be the heartbeat of our estate team, tackling administrative needs and partnering with our Director of Finance on essential accounting processes. This full-time role offers flexibility and calls for your organizational and numeracy...