Customer Service Assistant

2 weeks ago

Birmingham, Birmingham, United Kingdom University of Birmingham Full time

Position Details
Accommodation Services, Campus Services

Location:
University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally £20,405, with potential progression once in post to £21,416

Band 200

Full Time, Permanent, 36 hours per week (Monday - Friday 14:00-22:00 PM)

Closing date: 18th June 2023

Our offer to you
People are at the heart of what we are and do.


The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university.

We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.


We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential.

With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.


We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate.

We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.


Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements.

We therefore welcome discussions on all forms of flexible working.

In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme.

We also have three high quality subsidised day nurseries.


The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site.

On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Find out more about the benefits of working for the University of Birmingham.

Role Summary


Student Accommodation is part of the Campus Services directorate at the University of Birmingham and it provides accommodation circa 4500 students across 2 student villages for predominantly 1st year undergraduate and postgraduate students.


The post holder will be a key member in maintaining the highest levels of cleanliness and service delivery in all areas of the Vale Village.

Duties to include the cleaning of void rooms, accommodation blocks, stores and bin areas as well as assisting with water hygiene checks, recycling and waste management and ensure all Health and Safety requirements for the site are adhered to.

This role involves manual handling; for example removal and replacement of white goods etc.

The post holder will be required to respond to fire alarm activations and follow procedure in these instances.


The post holder will be required to have excellent customer care skills and able to communicate positively in a diverse community to support and improve student awareness about the Village environment and sustainability goals, supported by the Customer Service Manager and Environmental Services team.


Main Duties
Delivering Service Excellence

  • To ensure a high standard of cleanliness and order is maintained throughout the communal and external areas of the accommodation blocks as per Cleaning Specification and updating records accordingly.
  • To undertake room checks and void room cleans as required to include shower room/toilets and en suite areas & bedrooms to ensure an effective reletting of the accommodation.
  • To assist with termly inspections as instructed by Customer Service Manager or Customer Service Team and updating appropriate records.
  • To undertake weekly water quality checks in accordance with Legionella legislation and directed by the Customer Service Team, completing appropriate records.
  • To complete Job Sheets which are issued daily within the expected timeframes to ensure KPIs are being met monthly ( void cleans, moving/replacing white goods, restocking inventory items, etc)
  • To provide an emergency response when necessary and report any incidents/health or welfare concerns within the accommodation to the Customer Service Team and ensure details are given of the incident immediately.
  • To log any maintenance issues as per agreed procedure when observed completing their daily duties, ensuring that the Code of Practice is being adhered to at all times.
  • To attend to lockouts, trip switches, and any fire activations within the residences and

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