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Conferences and Membership Assistant

3 months ago

London, Greater London, United Kingdom International Swaps and Derivatives Association Full time
August 23, 2023

Job Title:
Conferences & Membership Assistant

Duration:3 months (Fixed Term Contract)

Reports to:
Assistant Director - Conferences and Membership, London

Job purpose


The Conferences & Membership Assistant works to ensure that events hosted by the Association run smoothly and meet prescribed goals and that we are following up with any membership queries.


Duties and responsibilities

  • Assist with conferences on site in London from set up to conclusion
  • Enter delegate registrations into our database system and process payments
  • Coordinate speaker test calls
  • Prepare and proof materials for distribution at conferences and webinars (including presentations)
  • Write up postevent summary forms
  • Prepare nametags, delegate lists, registration reports, invoices, receipts, evaluation forms, signs and other relevant conference materials
  • Coordinate food and beverage with the outside caterer for London conferences
  • Respond to general queries from speakers and delegates via the conferences inbox
  • Provide administrative support to the conferences staff
  • Use CMS to post and update upcoming conferences directly onto the Association's website
  • Download attendance figures from database on weekly basis and send to global team
  • Research potential new speakers and those who might like to attend our events

Relevant Skills / Abilities

  • Strong working knowledge of Microsoft Office including Outlook, PowerPoint and Excel
  • Good communications skills, both written and verbal, with the ability to converse with seasoned professionals
  • Ability to work well in a deadline driven environment prioritize, multitask and follow through with logístical details
  • Strong teamplayer and also ability to work autonomously
  • Dedicated work ethic, quick learner, proactive, and demonstrates initiative

Qualifications

  • A levels

Experience

  • At least 1 year's experience in a business environment.