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Receptionist and Administrator Support Assistant

3 months ago

Leicester, Leicester, United Kingdom Beauchamp City Sixth Form Full time



JOB DESCRIPTION:
RECEPTIONIST AND ADMINISTRATION SUPPORT

RESPONSIBLE TO:
Operations Manager

SALARY GRADE:
Grade 5 Point 7

SALARY:
£21,192 (Pro Rata)

Actual Salary:
£10,978

HOURS:22.50 Per Week Hours

39 Weeks Per Year (term time plus 1 week)

Monday

  • Friday 7.45am pm.

JOB PURPOSE:
To support the college by providing administrative support and an efficient and courteous reception service.

This post is eligible for a DBS check under the Rehabilitation of Offenders Act 1974 (Exceptions) Order

1975 (i.e. it involves certain activities in relation to children and/or adults) and is defined as regulated activity under Part 1 of the Safeguarding Vulnerable Groups Act 2006.


This post is designated as a regulated activity and requires enhanced criminal records check for a regulated activity (including a barred list check).


Closing Date:12pm on Friday 24th March 2023

Interview Date:
Wednesday 29th March 2023

Main Duties and Responsibilities

  • Meeting and assisting guests and visitors.
  • Answer telephone calls and ensure appropriate action is taken.
  • Ensure that face to face enquiries are dealt with appropriately.
  • Operate standard office equipment, franking machine, photocopiers.
  • General office duties such as photocopying, shredding, filing etc.
  • Distribution of incoming mail (pigeon holes) and franking outgoing mail.
  • Ensure information/literature in the office is kept up to date.
  • Compile and distribute the weekly staff bulletin including updating the college calendar.
  • Responsible for bookings and trips.
  • To undertake word processing e.g. letters, reports, memos etc.
  • To carry out such other administrative tasks and duties as required by the line managers.
  • Student and parent liaison where required.
  • Cover for Admin and Resources Team where needed
  • React and adapt positively to change.
  • Deal with confidential matter with professionalism and integrity.
  • Communicate with individuals at a range of levels.
  • Develop individuals and team members.
  • Meet challenges.
  • Remain calm under pressure.
  • Have a positive outlook and a sense of humour.

Person Specification

Essential Desirable

Qualifications Ability and confidence to question and clarify information.
Level 2 qualifications in maths and English (GCSE).

Experience
Administrative experience.

Successful experience of working in a team.

Knowledge
Competent use of Microsoft packages.

Understanding of the importance of confidentiality and an appreciation of the implications of the Data

Protection Act.

An understanding of health and safety issues relevant to the post.

Skills/Attributes
Keyboard skills/word processing.

Ability to respond flexibly to changing demands.

Ability to work on own initiative.

A high level of interpersonal skills.

Able to operate effectively with minimum supervision.

Excellent accuracy and attention to detail.

Ability to exercise discretion and handle confidential information appropriately.

Confident, approachable and friendly manner.

Able to achieve targets under pressure.

Job Types:
Part-time, Permanent

Part-time hours: 22.50 per week

Salary:
£10,978.00 per year

Schedule:

  • Monday to Friday

Work Location:
In person