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Purchasing Assistant

3 months ago

Inverurie, Aberdeenshire, United Kingdom JAB Recruitment Full time

DUTIES & RESPONSIBILITIES

  • Support Eastern Hemisphere purchasing team with all purchasing activities.
  • Monitor and expedite late Purchase and Works Orders. Liaise closely with the planning department for all items that will not meet the requirements of the Production Schedule and provide solutions as necessary.
  • Support with the resolution of invoices pending payment in a timely manner, by performing detailed analysis to identify root cause of issue prohibiting invoice payment.
  • Review Traceability Number requests and issue numbers to suppliers
  • Review tender requests and present information to Buyers with recommended order placement.
  • Proactively monitor supplier performance and develop vendors to improve ontime delivery, product quality and reduce leadtimes.
  • Assist inventory control, when required, with any queries in goods receiving.
  • Undertake vendor analysis and selection along with identifying and establish supply agreements to the benefit the organization
  • Update procedures, work instructions and manuals as per requirements
  • Participate in meetings and keep up to date on issues related to Purchase Order delivery, vendor performance, Metrics, capacity constraints and other related Supply Chain issues.
  • Achieve target Ontime delivery and Leadtime and inventory turn levels based on manufacturing and supply chain capacity/flexibility.
  • Identify continuous improvement opportunities
  • Represent the organization in a responsible and professional manner.
  • Engage in any other activities as requested by the Lead Buyer.

SKILLS & EXPERIENCE REQUIRED
Strategic

  • Anticipates the impact of change and rises to the challenge, with the ability to accept risk and uncertainty (Dealing with ambiguity)
Operating

  • Be willing to provide colleagues with the information they need to complete their tasks and eliminate roadblocks (Informing)
  • Able to define, work within and improve business processes based on immediate and future business needs (Process Management)
  • Strong attention to detail with a good level of numeracy (Process Management)
  • A talent for problemsolving and driving issues to closure.
Energy

  • Will be energised by challenges and drawn towards opportunities (Driving for results)
Organisational

  • Confident and professional when representing the company in person and in writing (Written Communications & Presentation Skills)
  • Highly organised with the ability to multitask (Organisational Agility)
Courage

  • Can be counted on to take personal responsibility in challenging situations and be willing to engage in disputes in order to settle them equitably (Conflict management)
Personal and Interpersonal

  • A strong sense of customer focus (internal/external) (Customer Focus)
  • Firm and diplomatic when negotiating (Negotiating)
  • Enjoys working in a team (Effective Teams)
  • Excellent communication skills in English

Qualifications:

Desirable:

  • CIPS Qualifications
  • Bachelor's degree in supply chain management or related discipline

Experience:

Essential:

  • Working knowledge manufacturing environment, inventory management, or planning environment.

Desirable:

  • Knowledge of Lean & Operational Excellence
  • Working knowledge of the Oil and Gas in a relevant field

Skills, training or special knowledge:

Essential:

  • Proficient IT skills including MS Word, MS Excel and Other MS Office Applications.

Desirable:

  • Experience in presenting to crossfunctional teams
  • Knowledge of Lean & Operational Excellence
  • Knowledge of tools, concepts and methodologies of QA
  • Continuous Improvement Techniques
  • ERP knowledge such as Syteline.

Benefits:

  • Company events
  • Company pension
  • Gym membership

Work Location:
In person