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Fund Administration
3 months ago
Fund Administration (75% of time):
- Support the legal entity management function, including working with internal and external parties on forming, modifying and liquidating legal entities.
- Assisting Operations Office with opening and closing bank accounts (including cash, brokerage, trading, custodian and/or escrow accounts) and related Know-YourClient ("KYC") requests.
- Tracking entity information in the appropriate databases.
- Drafting and maintaining structure charts for each fund/investment structure.
- Preparing basic IRS forms, as needed (SS4s, 8832 Classification Election Forms, FATCA/CRS Forms).
- Support transaction management function, including coordinating execution of final transaction documents (obtaining director signatures), completing transactional/regulatory KYC requests, and preparing related documents.
- Coordinating collection and posting of transaction documents to the appropriate databases.
- Assisting with preparation of materials for monthly transaction review meetings.
- Organizing document legalizations (domestic and foreign) including notarization, apostille, authentication, and medallion guarantee, as needed.
- Organizing the transfer of share certificates between custodians for safekeeping.
- Assisting on a wide variety of projects and ad hoc requests.
- Organizing and maintaining thorough filing system for teams.
- Oversee and be responsible for internal process organization projects.
Project Management (25% of time):
- Manage expectations and ensure quality and consistency of service for specific client assignment.
- Prioritize and provide timely issue resolution to requests and needs for specific client assignment.
- Responsible for the quality of the work deliverable to the specific client assignment.
- Backup duties of Account Management as assigned.
Knowledge, Education, and Experience:
- Bachelor's Degree required.
- A minimum of three years of experience working in a private equity firm or thirdparty fund administrator for private equity firms or other relevant experience.
- Client support experience, demonstrating superior customer service ethic and ability to manage high client expectations.
- Project management related work experience, demonstrating the ability to proactively plan for next steps and ensuring each part of the process, which involves multiple departments, is moving forward in a timely manner.
- A selfstarter with the ability to prioritize and see the bigger picture.
- Strong research/data mining skills.
- Ability to gain trust and respect of stakeholders across departments.
- Effective communication skills both written and verbal.
- Strong listening comprehension skills.
- Superior interpersonal skills and demonstrated ability to work effectively both as part of a team and independently.
- Organized, detailoriented, efficient, and diligent.
- Effective time management skills and ability to meet deadlines.
- Ability to work in a fastpaced and demanding environment.
- Ability to pivot between projects quickly and efficiently.
- Ability to plan, coordinate with various parties and execute an action plan.
- High integrity and must be able to maintain confidentiality of sensitive and proprietary information.
- Supervisory experience and demonstrated commitment to training and developing others.
- Advanced PC skills and excellent Microsoft Office skills, including PowerPoint.
- Intermediate level Excel skills, including frequent use of functions to reconcile large data sets.
- Familiarity with SharePoint, Salesforce, or other CRM systems a plus.
