![Manchester & Cheshire Construction Co. Ltd](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant
2 weeks ago
JOB DESCRIPTION
Post Title:
Executive Assistant
Accountable To:
Business Services Manager
Responsible For:
N/A
1.
The Post:
The executive assistant role is responsible for day-to-day management of all tasks to ensure the smooth and efficient running of the office.
They will provide a key role in ensuring processes and procedures are implemented and maintained across a broad scope of responsibilities including but not limited to company events, office maintenance and general administrative duties.
The post holder is required to be adaptable and pro-active and able to juggle and prioritise tasks. The Executive Assistant should be looking to continuously improve and grow the scope of the services whilst identifying efficiencies.As part of the wider Business Services Team the post holder will ensure that the function supports the administrative requirements of the team and Directors.
2.
Main Duties, Responsibilities and Tasks Required of the Post:
- Provide a world class welcome to visitors and stakeholders including VIP's.
- Welcome new starters to the business and support their induction.
- Facilities Management of HQ including timely / proactive maintenance and management of maintenance contracts.
- Management and standard setting for the companies cleaning contractor.
- Ensure correct stocks and timely orders of required office sundry items including stationery, uniform etc.
- Propose and participate in company initiatives to reward the team.
- Provide administrative support to our Safety, Health and Environmental consultant by ensuring processes, procedures and documents are controlled in line with our commitments to
ISO:
900- Provide administrative support to our Safety, Health and Environmental consultant by logging Non
- Conformance reports and providing reports to the Board meetings for discussion and action.
- General administrative duties required to support the operational and commercial delivery teams including but not limited to O&M manuals, reprographics, project mobilisation & handover.
- Input into the planning and organising of meetings and provision of refreshments if and where required.
- Support our HR Manager by managing and controlling company training requirements and budgets.
- Support the companies approach to corporate social responsibility, charitable commitments and our own events.
- The tracking of AA Breakdown cover, MOT, services, warranty and temporary insurance for all MC
- Administrative support and diary management for Managing Director.
- Gathering and processing information for Airport security passes.
- Any other duties as required by the management team.
3. Qualifications and Experience
- Previous experience of office administration.
- Able to deliver numerous tasks with a quick turnaround and prioritise accordingly
- Experience of the construction industry is desirable
- IT literate with previous knowledge of Office365 (required) and SharePoint (desirable).
- Excellent organisation skills
- Professional
- Hardworking
- Trustworthy
- Effective communicator
- Can work on own initiative
- Completerfinisher
NOTE:
The details contained in this Job Description summarise the main expectations of the role at the date it was prepared.
Consequently, Manchester and Cheshire Construction Ltd. will expect to review and revise this Job
Description from time to time and will consult with the post-holder at the appropriate time.
Benefits:
- Additional leave
- Company pension
- Cycle to work scheme
- Discounted or free food
- Free parking
- Life insurance
- Onsite parking
- Private medical insurance
- Referral programme
- Sick pay
Schedule:
- Monday to Friday
Supplemental pay types:
- Performance bonus
Ability to commute/relocate:
- Salford: reliably commute or plan to relocate before starting work (required)
Work Location:
One location
Application deadline: 13/01/2023
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