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General Secretary Band 3

3 months ago

Belfast, United Kingdom MPA Recruitment Full time

Job Role:
General Secretary (Band 3)

MPA are currently looking a General Secretary for their large public sector client in the Dundonald area.

Our client provides a wide range of services and employs secretaries in a wide variety of settings.


The post holder will be expected to carry out a wide range of secretarial /administrative tasks including the use of word processing/audio typing, minute taking and use of other computer packages/programmes.

The post holder will also be expected to deal with non-routine activities such as answering queries, progress chasing and task related problem solving using their own initiative.


Location - Dundonald

Hours of Work hours per week

Contract - 3 months

Salary - £11.11

Main Responsibilities

  • Word processing/audio typing letters/producing reports.
  • Sorting and responding to mail as appropriate.
  • Dealing with general enquiries.
  • Maintaining diaries.
  • Minute taking.
  • Arranging meetings.
  • Sorting and processing information.
  • Preparation of statistical information.
  • Dealing with requests for information.
  • Making appointments.
  • Filing.
  • Dealing with telephone calls.
  • Photocopying/scanning.

Experience - Qualifications/Registration

  • 4 GCSE's Grades A-Cto include English Language (or equivalent Qualification) plus 1year's Secretarial /admin /clerical experience.

OR

  • NVQ Level 2 in Administration (or equivalent qualification) plus 1 year's secretarial /admin /clerical experience.

OR

  • 2 year's secretarial /admin /clerical experience.
  • RSA/OCR Stage II Text Processing Part I and Part II (or equivalent/ above qualification).

OR

  • 1 year's word processing experience, to include typing and formatting of reports and letters.
  • Experience in using Microsoft packages to include WORD, EXCEL, and OUTLOOK.

Essential Criteria:

  • Audio Typing Qualification or 6 months audio working experience
  • Ability to work as part of a team and to use own initiative.
  • Excellent organisational skills with an ability to prioritise own workload
  • Effective communications skills to meet the needs of the post in full.
  • The ability to work in a challenging and changing environment
  • The ability to ensure accuracy in own work.
  • The ability to effectively use office admin systems such as diary management and filing systems.

Desirable Criteria:

  • Experience of using a computerised database.
  • Experience in the effective use of office admin systems such as diary management and filing systems.

Salary:
£11.11 per hour

Schedule:

  • Monday to Friday

Education:

  • GCSE or equivalent (preferred)

Experience:

  • Administrative experience: 1 year (preferred)

Work Location:
In person

Reference ID:
CON-GSB3