Band 3 Personal Secretary/assistant

3 months ago

Belfast, United Kingdom MPA Recruitment Full time

**Job Role**: Band 3 Personal Secretary/Assistant

MPA are currently recruiting for their large public sector client in the Belfast area for a Band 3 Personal Secretary/Assistant in a day centre setting.

The post holder will be required to provide an efficient and effective administrative support service to the Assistant Service Manager to include word processing and diary management as required. In some roles this may also include the accurate transcription of communications from audio tape. The post holder may also be the first point of contact for members of the public making enquiries both in person and by telephone.

**Location** - Shankill, Belfast

**Hours of Work** - Monday to Friday - Part-Time 25 hours per week

**Salary** - £11.11

**Contract **- 10 Months

**What the role entails**:
The post holder will be required to carry out a range of duties which may include all or some of the following:

- Undertake a range of admin support duties including, making appointments, maintaining diaries, receiving, processing, and distributing incoming mail, personally dealing with routine items, provision of typing and admin support to the Assistant Service Manager Day Centres
- Co-ordinate and process a range of correspondence in accordance with agreed procedures within area of responsibility.
- Deal with incoming/outgoing mail and ensure that mail is distributed and redirected appropriately to relevant staff and in a timely manner.
- Arrange and attend meetings, taking minutes, typing and distribution of same
- Ensure that all systems used both manually and electronically are maintained in an accurate and timely way and in accordance with local policies and procedures.
- Assist in the production/collation of statistics, as required.
- Participate in quality assurance exercises.
- Participate in the development of local policies and procedures, as appropriate.
- Participate in cash handling duties as and when required.
- Maintain adequate supplies of stock and stationary, as required.
- Ensure that work for which responsible is processed in a timely manner in accordance with agreed performance standards.
- Establish, maintain, and develop close working relationships with Assistant Service Manager and staff at all levels throughout the BHSCT and interact effectively with members of the public as required.
- Maintain standards of confidentiality regarding all information held in respect of service users and professional staff.
- Prioritise workload in accordance with expected outcomes.
- Provide cover for staff during periods of sick/annual leave, as required.
- Such other duties as appropriate.

**Essential Criteria**:
Four GCSEs (Grade C or above) including English, or equivalent qualification andtwo year’s administrative experience.

**OR**

NVQ Level 2 in Administration

**OR**

A minimum of one year’s personal secretary/administrative experience

**EXPERIENCE**:

- Experience in the use of Microsoft office products
- Experience of minute taking
- Effective communication skills
- Experience working in a team to provide effective admin support.

Effective communications skills with the ability to work as part of a team and the ability to use own initiative. Flexibility to work in a changing environment with good organizational skills with the ability to prioritize own workload.

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: £11.11 per hour

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative experience: 2 years (preferred)

Work Location: In person

Reference ID: CON - B3PSA

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