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Office Coordinator

3 months ago

Bromsgrove, Worcestershire, United Kingdom Lineview Solutions Full time

Title:
Office Coordinator

Reports to:
Office & IT Manager

Purpose:


Working within the shared services department, predominantly supporting the office Manager in the general running of the office facilities and administrative support in Office, IT and Health & Safety policies and procedures.

The role will also support our People Partners Manager and Executive Assistant where required.

Key Responsibilities:

  • Health & Safety management & administration
  • Training organise relevant H&S training for employees
  • H&S inspections conduct regular H&S inspections for the building at regular intervals & organise.
  • Risk Assessment conduct risk assessments for office and business activities and action any findings as appropriate.
  • DSE assessments conduct DSE assessments on annual basis & action any findings.


 PAT testing
  • Ad hoc pat testing for electrical items.
  • Facilities Management
  • Manage preventative maintenance schedule ensure building equipment is serviced and maintained in line with manufacturer recommendations & legal requirements.
  • Utility Contracts annually tender utility supplies.
  • Contract tendering source and tender service contracts & aide in decision


 Contractor management
  • Ensure all building contractors service contract, RAMS & emergency details are kept up to date.
  • Environmental Management System
  • Help in developing environmental policy
  • Maintain monthly reporting on CO2 emissions & environmental metrics.
  • Implement sections of the carbon reduction plan.
  • Responsible for procurement and managing inventory including office supplies, branded clothing, PPE.
  • Provide general office support for our business divisions including phone answering, post, and deliveries along with general administrative duties.
  • Support the Office Manager and People Partners Manager with onboarding, training and other employee procedures where required.
  • Support meeting requirements. (Preregister guests, Setup room, refreshments)
  • Greet any visitors to the offices in a professional manner and provide refreshments
when appropriate

  • Conduct surveys and gather feedback on office environment to identify improvement opportunities.
  • Ensure the office is kept presentable and organised.
  • Aide in organising company social & engagement events
  • Organise travel arrangements for staff when required (booking flights, hotels, car hire)

Person Specification:

  • Highly organised and time management skills.
  • Good numeracy, communication, and literacy skills
  • Good IT skills, including knowledge of a range of software packages.
  • The capacity to prioritise tasks and work under pressure to meet deadlines.
  • Ability to work well with others or on own initiative
  • Attention to detail.
  • Keen learner
  • Flexibility and adaptability to changing workloads
  • Proactive approach
  • Personable and friendly
  • UK Driving license & transport

Salary:
£25,000.00 per year

Benefits:

  • Free parking
  • Onsite parking

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Bonus scheme

Education:

  • GCSE or equivalent (preferred)

Experience:

  • Customer service: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Language:

  • English (preferred)

Licence/Certification:

  • Driving Licence (required)

Ability to Commute:

  • Blackwell (required)

Ability to Relocate:

  • Blackwell: Relocate before starting work (required)

Work Location:
In person