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Facilities Coordinator
2 months ago
Brite Recruitment Ltd is seeking a highly organized and detail-oriented Facilities Coordinator to join their team. As a Facilities Coordinator, you will play a crucial role in ensuring the smooth operation of the company's facilities.
Key Responsibilities:- Job Management: Manage the shared email inbox to ensure all jobs are actioned within the given Service Length Agreement (SLA).
- Stakeholder Liaison: Liaise between facilities office, retail outlets, and engineers to ensure jobs are completed in a timely manner and all parties are kept up to date.
- Customer Service: Handle calls effectively and use initiative to deal with queries in a timely manner.
- Procurement: Create purchase orders and quotations.
- Scheduling: Coordinate and manage engineer and subcontractor schedules, considering logistical challenges.
- Reporting: Create reports as required using Excel.
- Equipment Management: Oversee all equipment required to complete jobs as per the engineers' written instructions.
- Administrative Support: Perform administrative work, including booking hotels, travel arrangements, permits, and parking.
- Experience: Proven experience within an administrative or customer service role.
- Initiative: Initiative, with the ability to work proactively and resolve problems.
- Communication Skills: Excellent communication skills, over the phone, email, and face-to-face.
- Organizational Skills: Strong organizational skills.
- Transportation: Own transport to be able to commute to the office, which is not accessible via public transport.
