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Travel and Subsistence Expenses Administrator
4 months ago
Overview:
Come and join our small, friendly team at an exciting time as we prepare to move to a replacement system for iExpenses.
As part of the travel and subsistence team, you will handle expense claims for staff, Ministers and other eligible claimants for a variety of bodies.
You will also provide advice on the travel and subsistence rules to a wide range of people across the Scottish Government.
The team is currently working two days from the office with the remainder of the time working at home as part of hybrid working.
Responsibilities:
- Check claims selected by the iExpenses system in accordance the travel subsistence rules and address any errors
- Answer queries and provide travel and subsistence advice, including providing rates for staff members travelling abroad on official business.
- Data Input of claims as required.
- Administration and maintenance of the Travel and Subsistence Charge Card including use of Royal Bank of Scotland's Smart Data On-Line (SDOL) facility.
- Gather information for reporting on travel, for example on the Executive Team's travel, and liaise with Travel Management, Director Generals and Special Advisers prior to publishing.
- General administrative support in the section as required.
Competencies
Communications and Engagement
Information Management
Customer Service
Team Work
Essential Criteria & Qualifications:
No specific qualifications required.
Essential Criteria
- Experience of accurate data entry.
- Numerate.
- Experience of answering customer queries by referring to policies or guidance to answer the question.
- Able to work well as part of a team.
Provisional Sift and Interview dates
To be confirmed
Minimum time in Post
You will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.
How to Apply
For further information on this vacancy please download and review the "Person Specification" which you will find below.
Person Specification
The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via
As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments.
**Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.
