Regulatory and Governance Assistant

2 weeks ago

London, Greater London, United Kingdom Miller Insurance Services Full time

The opportunity

The role is split into two main elements:

Firstly, to provide administrative support to the Head of Regulatory and Group Governance in dealing with company secretarial and governance related matters and to ensure that all administrative activities are operating effectively and are up to date.


Secondly, to provide support to the wider team for which the Head of Regulatory and Group Governance is responsible, namely: Compliance; Legal; Risk Management and Internal Audit.


Role deliverables

Company Secretarial and governance

  • Provide administrative and organisational support to the Head of Regulatory and Group Governance.
  • Prepare for governance meetings, inititiating creation of meeting packs and liaising with those required to prepare reports, collation and review of papers and create finalised meeting packs via meeting management software.
  • Support the internal control functions (Risk, Compliance, Audit) in preparing meeting packs for respective governance committees, arranging team meetings etc.
  • Support maintenance of statutory records of group companies, including annual filings, director changes, share register.
  • Maintain up to date records to evidence proper governance.
  • Support maintenance of governance framework
  • Produce corporate and other structure charts.

Compliance

  • Support compliance teams to maintain registers, logs and other records.
  • Assist in maintaining the framework for the Senior Managers and Certification Regime.
  • Assist in the development of compliance reporting.
  • Assist in the maintenance of the policies and procedures.
  • Support for work undertaken associated with elearning modules.
  • Followup of action points arising from Compliance Committee meetings.
  • Maintain register of regulatory approved individuals.

Legal

  • Upload legal agreements to the central electronic database and administration around this system.
  • Support team with ad hoc tasks relating to legal advisory, purchase of insurance, third party supplier reviews and other activities.
  • Coordination of Legal Report.

Internal Audit

  • Use of risk management software, for recording and reporting on audit recommendations.
  • Followup of action points arising from Audit Committee meetings.

Risk Management

  • Support in administering the database and system for maintaining the firm's risk and control records.
  • Followup of action points arising from Audit Committee meetings.
  • Administrative support for projects.
  • Delivers routine work in line with agreed standards, with supervision.
  • Maintains accurate records, using relevant systems and business processes.
  • Pays attention to detail and corrects errors in own work.
  • Improves own work in response to feedback.
  • Works in accordance with plans and priorities set by others, delivering to agreed deadlines.
  • Communicates progress regularly.
  • Follows business process.
  • Supports team projects as required.
  • Resolves basic, routine problems in line with policies and procedures.
  • Works with close supervision and escalates when unsure of course of action.
  • Gathers relevant information before making a decision.
  • Considers impact of decisions for the team.
  • Gathers relevant information for the purpose of communication related to their work.
  • Considers the most suitable method of communication.
  • Writes accurately, clearly and concisely (using plain language, correct spelling and grammar).

Qualifications

  • Strong academic background (minimum 2 A Levels or equivalent)
  • An understanding of the financial services sector, in particular insurance.
  • Comprehensive understanding of Microsoft Outlook, Word, Powerpoint and Excel.
  • Strong organisational and time keeping skills.
  • Strong communication skills and able to motivate action from others.
  • Strong interpersonal skills, allowing you to interact with individuals across all seniority levels, both within the team and across Miller, and have experience in being able to influence others.
  • Good attention to detail and being precise in your work.
  • Ability to work well within a team but also be selfdriven, organised and selfmotivated to deliver planned activities in a timely manner.
  • Proven experience in an administrative role in the professional or financial services sectors.

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