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Build Secretary

3 months ago

Reading, Reading, United Kingdom Vistry Group PLC Full time

Role Overview:

In a Nutshell


We have a new opportunity for a Build Secretary to join our team within Countryside Partnerships Home Counties West, at our Reading office.

As our Build Secretary you will be responsible for providing secretarial and administrative support to ensure the smooth running of the build department and the developments.

We are pleased to say, this role can accommodate agile working arrangements.

Let's cut to the chase, what's in it for you

  • Competitive basic salary and annual bonus
  • Agile working arrangements possible for this role
  • 28 days annual leave plus bank holidays, and the option to buy up to 5 days per annum
  • Private Healthcare
  • Company contributory pension scheme
  • Life assurance 4 x your annual salary
  • Sharesave scheme
  • Cycle to work scheme up to £3000
  • Support with a professional membership
  • Denplan, GymFlex and many more

In return, what we would like from you

  • Behave in line with our company values
  • Integrity, Caring and Quality
  • Educated to GCSE standard or equivalent in Maths and English
  • Experience of working in an office environment
  • Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook
  • Excellent numeric and literacy skills
  • Able to work with a high degree of accuracy
  • Excellent organizational skills
  • Ability to communicate with colleagues of varying seniority
  • Be able to work well as part of a team and able to use own initiative when required
  • Professional, with a positive outlook
  • Able to prioritise workload to meet deadlines
  • Willingness to learn and develop skills and knowledge
  • A commitment to work as required to meet the needs of the business
Desirable

  • BTEC diploma or certificate in administration
  • Use of COINs database

More about the Build Secretary role

  • Complete weekly time sheets and pass to the payroll department within agreed timescales
  • Logging of customer defects and updating when required
  • Liaise with Site Managers regarding outstanding customer defects
  • Coordinate and produce letters, reports, memos as required using Microsoft Office packages
  • Holiday cover for reception duties including answering the telephone, record and distribute messages accordingly and process incoming and outgoing post
  • Weekly data input into COINs database
  • Monitor and update complaints register
  • Process and deal with invoices, accordingly, ensuring they are paid within a timely manner
  • Identify any issues from site personnel and raise with the Regional Build Director
  • Provide support to all sitebased personnel to ensure the smooth running of the developments
  • Deal with all mobile phone related queries for sitebased employees
  • Order PPE, workwear and stationery items
  • Administer filing system for fire safety photographic records
  • Arrange and support meetings and events, and arrange accommodation as required
  • Assist the Regional Build Director in producing the monthly health and safety reports and board reports.
  • Maintain an accurate and efficient filing and archive system
  • Assist with administering sickness and holiday absence and report to the Payroll department as required whilst maintaining department holiday chart.
  • Arrange and support training courses for the department against the training plan and update training records.
  • Be familiar with the Company's health, safety and environmental policy
**#LI-Onsite