Project Support Secretary
3 weeks ago
Wood is seeking a dedicated Project Team Administrator to enhance our Projects division. This role supports a hybrid work model, allowing flexibility while primarily based in our office.
Key Responsibilities
The Project Team Administrator will be closely integrated with the Oil, Gas & New Energies sector of our Projects division. The successful candidate will provide comprehensive administrative support and coordination to our technical teams, effectively managing diverse tasks and priorities in a dynamic project environment.
This position is ideal for individuals with outstanding organizational and administrative capabilities who thrive in stakeholder engagement across various business levels.
Our Commitment to Clients and Projects
Building a Sustainable Future. We aim to foster a better tomorrow by developing solutions that tackle significant challenges faced by our clients and society.
Your Partner in Innovative Capital Investments
Wood's Projects division excels in delivering reliable and consistent outcomes in complex projects, which may involve cutting-edge technology, intricate construction logistics, or extensive scale. Our Projects division offers a comprehensive range of solutions throughout the lifecycle of major capital projects, including program and project management, engineering and design, procurement, construction, and project delivery.
With a global workforce exceeding 12,000 professionals, we undertake some of the most ambitious and critical projects across various sectors, including:
- Oil & Gas (Upstream, Midstream, Downstream)
- Chemicals
- Renewable Energy
- Power Generation
- Mining & Minerals
- Manufacturing
- Life Sciences
- Transportation
- Water Management
- Government Services
What We Offer
- A Supportive Team Environment: We foster a culture of mutual support, encouraging knowledge sharing across all business areas.
- Engaging Projects: Work on meaningful projects that assist industry leaders in achieving sustainability and decarbonization goals.
- Flexible Work Arrangements: We provide options that balance client, team, and individual needs, including hybrid and remote work opportunities.
- Diversity and Inclusion Commitment: We actively promote diversity and inclusion within our organization.
- Competitive Compensation: We offer a remuneration package that is regularly reviewed to ensure alignment with market standards.
- Flexible Benefits: Enjoy 33 days of annual leave (including public holidays) and the possibility of an additional 'flex day' each month, along with a generous pension scheme and private medical coverage.
- Professional Development: We are dedicated to your growth, offering tailored development plans.
- Global Networking: Connect with experts worldwide who are at the forefront of our industry.
- Serve as the main point of contact for the Projects team regarding all administrative functions.
- Coordinate visa arrangements for project-related travel.
- Organize international travel, including flights, accommodations, and transfers, often involving complex itineraries.
- Compile, manage, and distribute weekly, monthly, and executive reports.
- Oversee the administration of new team members and departures, ensuring all necessary software and hardware are in place.
- Maintain essential departmental data, including distribution lists, contact lists, team CVs, and asset management.
- Assist with Oracle timesheet adjustments and expense verification.
- Manage office space, including desk assignments and meeting room bookings.
- Order office supplies and miscellaneous items for the department.
- Coordinate team-building activities and social events.
- Administer external subscription services and internal programs.
- Support the administration of Oracle systems related to departmental proposals and projects.
QUALIFICATIONS
We encourage applicants from diverse backgrounds and experiences. Even if you do not meet every requirement, we would still like to hear from you. At Wood, we value diversity and are committed to equal opportunities.
Essential Skills:
- Ability to work collaboratively within a team.
- Prior experience in a project or team secretary, office manager, or senior administrative role.
- Exceptional organizational and administrative skills.
- Strong communication abilities across all levels of staff.
- Proficiency in handling confidential information.
- Advanced user of Microsoft Office applications.
- Experience with ERP and travel booking systems.
- Proactive approach to supporting departments and managers.
- Adaptability and excellent communication skills.
- Familiarity with Wood's operational practices.
- Experience with the Oracle ERP system is a plus.
Wood is a global leader in consulting and engineering, dedicated to unlocking solutions to critical challenges in energy and materials markets. We provide consulting, project, and operational solutions in 60 countries, employing approximately 35,000 individuals.
Diversity Statement
We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified applicants will receive consideration for employment based on objective criteria, without regard to race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with applicable laws.
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