Executive Assistant to Group Executive Board

2 weeks ago

London, Greater London, United Kingdom Mott MacDonald Full time

Typical duties, but not limited to:

  • Handling an extensive range of administrative functions ranging from extensive and complex diary management across various time zones.
  • Inbox management for the Group Exec Support where appropriate.
  • Effective management of online files/SharePoint site for the Group Board.
  • Editing, collating and distribution of briefing papers for all Group Board meetings.
  • Management and organisation of largescale meetings including Board meetings taking place in the UK and overseas.
Organising internal meetings, lunches and dinners and office events as required.

  • Planning of events and workshops, both internal and external including client lunches and dinners.
  • Planning and booking of international / national travel arrangements, including liaising with local and global MM offices for scheduling of local meetings and events.
Operating in line with Group Travel Procedures as well as Travel and Security Guidance when arranging travel, visas, accommodation and other logistics, and lead by example

  • Access and compile management information from the Group management systems.
  • Collaboration with the MM Regional and Group team of EAs, Finance, Communications, People, Facilities, and other support functions within the company to ensure smooth running of all processes in relation to the Divisional General Manager.
  • Providing additional support where needs be to the wider Group Board and Group Exec Assistants.
  • Demonstrate a high level of competency with the varied software packages and document control systems used within Mott MacDonald (Microsoft Office, STEP, Connect Business)
  • Providing additional support when required to the wider Group Board and Heads of Functions.
  • Preparation of signing confidential legal documentation for Group Board ensuring it is completed by the deadline's provided.
  • Meet and greet visitors and clients when needed
  • Maintain and monitor budgets and expenses, ensuring they are in company policy
  • General Admin support
To be successful in this role it is essential that you have:

  • Exceptional organisational and diary management skills
  • High level of flexibility and adaptability
  • The ability to multitask and prioritise an everchanging workload
  • The ability to work under pressure and reach deadlines
  • The ability to work independently and remotely from line manager when required
  • Relevant experience in a role that incorporates the major components of the duties and responsibilities noted below.
  • Proficiency with Microsoft Office 365, including, Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive, etc.
  • Excellent communication and interpersonal skills
  • Organisation and time keeping skills
  • Demonstrable initiative and assertiveness
  • Professional approach to work environment
  • Ability to independently develop and implement activities within overall tasks allocated
  • Ability to work to deadlines
  • Adaptable team player working with a small team covering a wide range of activities
  • The ability to be proactive
  • The confidence to communicate with senior management (Group level)
  • A friendly and approachable deposition with willingness to help
  • The ability to build relationships at all levels across the business and with external contacts
Job Profile

About the business unit

Mott MacDonald's support services are the driving force behind our organisation enabling us to run efficiently and effectively.

The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach.


  • How to apply
Mott MacDonald is Work180 accredited - which means we actively support and encourage women to join our work force

Benefits we offer:

  • Pension matched up to 7%
  • Life insurance
  • An annual professional institution subscription
  • Continuous development opportunities because we want you to thrive
  • Agile/flexible working because life isn't 9
  • Enhanced parental leave; shared parental leave policies for parents and care givers
  • Annual company performance bonus scheme
  • Subject to company performance
  • Flexible benefits that suit you, including cycle to work & interest free season ticket loans.
  • The opportunity to make a difference; learn more about our social outcomes
Other Information

  • Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all.

We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments.

We embrace agility, flexibility and trust.
More about Mott MacDonald
We're a global engineering, management and devel

  • Board Advisor

    3 months ago

    London, Greater London, United Kingdom Page Executive Full time

    About Our Client This is an outstanding opportunity for a seasoned Board Advisor to provide strategic direction to a leading and trusted cosmetic surgery group. The role is based in London and requires exceptional communication skills and a proven track record in business growth. Job Description · Form a Close working relationship with the Group Board-...

  • Executive Assistant to Board

    2 weeks ago

    London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full time

    Your new companyThis company are a global manufacturing business with presence in North America, Austral-Asia, and Europe. Their London headquarters are going through a period of rejuvenation and are currently in need of an Executive Assistant to join a fantastic and integralteam.Your new roleThis position is for an Executive Assistant tasked with providing...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Executive Network Group Full time

    Executive Assistant Position at Global Financial Services Firm in LondonAre you a top-notch Executive Assistant ready to take on a challenging role in a global financial services firm in London? Network HR is excited to partner exclusively with this prestigious company located in central London.About the Role:Work directly with the CEO to ensure the smooth...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Pertemps Network Group Full time

    Job Description:Executive Assistant - Temp 3 months - £18.96 per hour - Hybrid/LondonCharity is seeking an experienced Executive Assistant to support their CEO and Executive team.This is a temporary role to start on 2ndJanuary 2024 for an initial 3 month period and will pay £18.96 per hour PAYE.The main responsibilities of the EA will include:Work with the...

  • Accounts Executive

    2 weeks ago

    London, Greater London, United Kingdom De Lacy Executive Full time

    Managing Director - Agricultural and Business Portfolio (UK) Employer De Lacy Executive Location East of England Salary Generous salary + performance bonus + Company Vehicle Closing date 29 May 2024 As part of its succession planning, a leading agricultural business with diverse interests in mixed arable, pig farming and property is seeking an experienced...

  • Executive Assistant to Board Director

    2 weeks ago

    London, Greater London, United Kingdom European Bank for Reconstruction and Development Full time

    Requisition ID Office Country- United Kingdom- Office City- London- Division- Italy- Contract Type- Regular- Contract Length- Posting End Date- 03/05/2024Purpose of JobThe Board of Directors is divided into 23 Constituency Offices, representing the Bank's 74 shareholders. Each Office typically has a Director, an Alternate Director and an Executive Assistant,...

  • Marketing Executive

    2 weeks ago

    London, Greater London, United Kingdom Space Executive Full time

    My client, a leading force in the institutional digital asset custody space is seeking a Marketing Specialist to join their growing team. This is a permanent role and you will be required to work from their London office which is based in City on a hybrid basis (3 days p/w in the office 2 days working from home). Role overview : As our Marketing...

  • Executive Assistant to Board Director

    2 weeks ago

    London, Greater London, United Kingdom Disability Solutions Full time

    Purpose of Job The Board of Directors is divided into 23 Constituency Offices, representing the Bank's 75 shareholders. Each Office typically has a Director, an Alternate Director and an Executive Assistant, although some Offices may also have one or more Advisers. The Executive Assistant reports to the Director, but is also expected to provide...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom GFI Group Full time

    OverviewnThe focus of this role will be primarily supporting the CEO of GFI Securities. The candidate must demonstrate experience of working in demanding and challenging roles and have the credibility to deal with Executive Managing Directors across the business and high-profile external individuals. It is critical to have a robust and resilient personality...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom The Maine Group Full time

    Executive Assistant – FinTech Executive Assistant to C-SuiteLeadership Team - FinTech £60-75,000 plus benefits and hybrid working Are you a Senior Executive Assistant with experience supporting multiple Senior Leaders? Do you thrive in a fast paced global environment? Main duties: High-volume of scheduling and diary management for the Executive...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Hunter Merrifield Full time

    Merrifield Consultants are working with a Medical Membership Organisation in their search for an Executive Assistant for its Chief Executive's Department. The Medical Membership Organisation is a professional body and It qualifies the profession and deliversguidance, development and training.Executive Assistant (Chief Executive's Office)Salary: £32,965 to...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Howden Group Holdings Full time

    From day one, our mission has been to create an independent business with a unique culture - one that is controlled by the people who work for it. Finding the most talented and entrepreneurial people has always been key to our success.People come to Howden Group Holdings for lots of different reasons, but they stay for the same one: our culture. That's what...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Imperial Brands PLC Full time

    About us Executive Assistant to the Chair and Board We have an exciting, highly challenging, and interesting London based hybrid role for an experience and resourceful Executive Assistant. You will be an essential resource to the Imperial Brands leadership team responsible for supporting all aspect to ensure the efficient and effective execution of...

  • Executive Assistant to Board Director

    2 weeks ago

    London, Greater London, United Kingdom European Bank for Reconstruction and Development Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: The Board of Directors is divided into 23 Constituency Offices, representing the Bank's 75 shareholders. Each Office typically has a Director, an Alternate Director and an Executive Assistant, although some Offices may also have one or more Advisers. The Executive...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Australasian Recruitment Company Full time

    A literary and entertainment agency working with an eclectic list of clients are looking for an Executive Assistant to join their team on a temporary basis basis. Provide comprehensive EA support to the Group Managing Director and Group Finance Directorwith a focus on making your Executives' lives easier and smoother. Work closely with the E.A and IT teams...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Adecco Full time

    We are looking for an energetic Executive Assistant to join our client's team based in Central London. They are seeking a committed, enthusiastic, and organised professional who is looking for a new opportunity with a dynamic and forward-thinking company.Duration: 2 weeks tempPay:£16-17 an hourStart:ASAPHours:9am-5pmDays: Monday - FridayLocation:...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom GFI Group Full time

    Job Description Overview The focus of this role will be primarily supporting the CEO of GFI Securities. The candidate must demonstrate experience of working in demanding and challenging roles and have the credibility to deal with Executive Managing Directors across the business and high-profile external individuals. It is critical to have a robust and...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom KMK Recruitment Limited Full time

    We are currently recruiting for an EA to Three Board level Executives for a Global Retailer based near Bond Street in the West End. In this role you will provide these three busy Executive full EA support, by effectively planning and organising their busy schedules and business affairs.To proactively manage, the diaries of three busy Executives, coordinating...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Walker Crips Full time

    Aim & Purpose of the Role;At Walker Crips Group Plc, we thrive when our people thrive.Key Responsibilities; Attend Board and Management committees as required (across all subsidiaries) and provide accurate and timely Committee / Board minutes. Help to organise Board and Management meetings and other Committee meetings as necessary (Audit Committee,...

  • Executive Assistant to Oasis Group CEO

    2 weeks ago

    London, Greater London, United Kingdom Oasis Trust Full time

    Executive Assistant to Oasis Group CEO(a charity committed to community transformation)Permanent, full-time contract.Salary: £37,416 per annum (Including London Weighting) Are you an Executive Assistant or Operations Manager looking to work for a charitable organisation that is passionate about making positive change to the communities it works in? Oasis...