Executive Assistant to Board

1 week ago


London, Greater London, United Kingdom Hays Specialist Recruitment Limited Full time

Your new company
This company are a global manufacturing business with presence in North America, Austral-Asia, and Europe.

Their London headquarters are going through a period of rejuvenation and are currently in need of an Executive Assistant to join a fantastic and integralteam.


Your new role

This position is for an Executive Assistant tasked with providing additional assistance to the EA to Group Secretary as well as the Board.


This role will involve:

  • Preparing and editing correspondence, communications, presentations and other documents, and filing and retrieving documents and reference materials
  • Designing and maintaining databases, including Diligent
  • Managing the preparation and publication of Board and Board Committee meeting papers, supporting agenda planning for the Board, ensuring effective use of time and preparation of papers in advance
  • Arranging and coordinating key meetings and events on behalf of the Board and the Group Company Secretary and the Non-Executive Directors individually, and managing and maintaining schedules
  • Processing the expenses of the Group Company Secretary and Non-Executive Directors
  • Monitoring, screening, responding to and distributing incoming communications

What you'll need to succeed

  • Intermediate / advanced use of MS Office (Word, PowerPoint, Excel)
  • A proven track record of engaging with and influencing senior and, preferably, executive management and Board members
  • Excellent communicator and interpersonal skills both written and verbal
  • Strong attention to detail, able to proof read documentation
  • Outstanding organisational and time management skills with the ability to prioritise work effectively
  • Team player with the ability to be selfmotivated and work on own initiative
  • Forward thinking and the ability to plan ahead
  • Experience in a similar role desirable

What you need to do now

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.


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