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Office Coordinator

4 months ago

London, Greater London, United Kingdom unlockedgrads Full time

THE ROLE
At Unlocked, the Office Coordinator is invaluable. The organisation simply would not function without them.

We have ~40 full-time HQ staff, all of whom are reliant on the Office Coordinator to do their jobs brilliantly and make an impact.

This ranges from welcoming new starters and to ensuring equipment is functioning.

You will be responsible for processing HR administration, managing our IT and telephone systems and making our offices a joy to work from.

The role requires someone who is excellent at prioritisation and thrives in a high-performing environment.

The role is varied, encompassing different operational and logístical duties but also has lots of opportunities for interpersonal work with staff and others.

The Office Coordinator would be based in main office in London (5 days a week initially, reducing to 3 days a week over time).


KEY ACCOUNTABILITIES

Executive Assistance

  • Manage diary and provide secretarial support to the CEO.
  • Organise CEO travel and accommodation arrangements.

Premises and Office Management

  • Help maintain safe, efficient, fitforpurpose offices.
  • Build strong, positive relationships with staff using the office and building managers.
  • Managing daytoday office running, including maintenance, office materials such as printer, IT equipment and stationery.
  • Support staff with basic daytoday IT issues and queries, with support of our outsourced IT provider.
  • Act as Fire Warden and First Aider (training provided).

HR Administration

  • Support on HR compliance administration, including preemployment checks, issuance of employment contracts for new starters.
  • Coordinate the administration of our internal recruitment, supporting recruiting managers with the process.
  • Ensure sessional worker timesheets are filled in for monthly payroll process.
  • Run onboarding and inductions for new starters.
  • Coordinate whole staff events including Away Days.

PERSON SPECIFICATION

Mission alignment

  • Care intensely about what Unlocked is trying to achieve.
  • Believe every problem can be solved and show resilience to find solutions.
  • Hold yourself and others to account, always remaining open to learn from others and to candid feedback.
  • Understand the importance of diversity and inclusion, and be passionate about embedding this in all of our work.

Experience and skills

  • Experience managing a varied to do list, including urgent items.
  • Excellent written and verbal communication skills.
  • A high level of interpersonal skills with the ability to manage external stakeholders.
  • Detail focused, highly flexible, well organised and analytical.
  • Desire to grow with Unlocked and maximise our impact.
  • Right to work in the UK.

ABOUT UNLOCKED
Thank you for your interest in Unlocked Graduates, and the role of Office Coordinator.

Unlocked Graduates exists to break cycles of reoffending, with particular focus on breaking the link between disadvantage and reoffending.

Currently prison is not a place which successfully does this:
the average prisoner has 16 previous convictions and 48 percent of prisoners reoffend within a year of release. This is the problem which Unlocked Graduates exists to fix.

Over the next few years, we are planning further expansion.

We want to do more work in the prisons we are in, and work with more prisoners in more prisons.

We need to be exceptionally high performing because the work we do is both extremely challenging and massively urgent.

We aspire to have deep impact on the landings of individual prisons, but also breadth of impact through the whole sector, and society at large.

If this sounds like a challenge you are keen to meet, then please do apply.

DIVERSITY AND INCLUSION


The communities that we exist to serve are diverse, and to thrive in our work towards our mission, we must be too.

We believe that diversity simply makes for a stronger team.

We therefore aim to create a workplace that is welcoming for all, inclusive of ethnicity, disability, age, religious belief, marital status, pregnancy, sexuality or gender.

Currently our team is too homogenous, particularly when it comes to ethnicity. We are therefore actively seeking applicants from Black, Asian and ethnic minority backgrounds for this role.

For more information and to see our range of benefits, please see the job pack