Talent Acquisition Assistant

2 weeks ago

London, Greater London, United Kingdom Brunswick Group Full time

Opportunity:


This is a highly varied role, requiring the Talent Acquisition Assistant to adapt their approach and pace of working, with ease.


This person will also nurture seamless links with the wider People team, to ensure that Brunswick's Talent Acquisition activities support the initiatives and strategies undertaken by the global firm.


As a member of the Brunswick People team, they will play a crucial and much-valued role in ensuring the smooth-running of the recruitment function.


Our work with Talent Acquisition:

To meet our clients' needs, it is critical that we recruit, retain and develop world-class advisors. Brunswick's global people team is designed to equip the business with the talent and skills it needs to grow.

This is a fast paced and dynamic team which provides high quality People and Recruitment advice and day-to-day service, as well as driving innovation for the firm's People strategy.


A small function in a growing, entrepreneurial business, members of Brunswick's People team need to be committed, agile and self-starting, whilst maintaining the highest standards of professional delivery.


Key Responsibilities:

Include but not limited to:

This includes but is not limited to:

  • Ad hoc support Europe and IMEA recruitment coordination
  • Liaising with Brunswick's ICT and Front of House teams to book meeting rooms and tech support as required
  • Coordinating both online recruitment written and analysis tasks and online psychometric assessment tests.
  • Ensure interviewers/ assessors have relevant briefing documents before interviews and assessments and collate feedback afterwards.
-
Manage the Brunswick Talent Acquisition mailbox, responding and sharing correspondence as appropriate, sometimes across different time zones
-
Proactively seek and collate feedback notes. Take meeting minutes as and when requested
-
Coordinate People/ Recruitment team meetings, diaries and agendas as needed, including travel arrangements, taking minutes and fielding phone calls as needed
-
Work closely with the core People/local HR teams to coordinate onboarding of new hires.

This includes but is not limited to:

  • Confirming and tracking start dates with both incoming hires and the People team, updating relevant calendars and reports on a regular basis
  • Triggering and monitoring background screening checks through a thirdparty and reference requests
  • Forward planning for incoming hires, prompting colleagues as needed to prepare for their seamless arrival as they join the business
  • Extensive scheduling of induction meetings, including sending a high volume of calendar invitations and tracking responses
  • Drafting and printing of induction materials and day one documents
  • Ensuring there is appropriate setup in place for incoming hires, including ordering name plates, confirming desk location, checking IT set up, ordering business cards, purchasing welcome gifts.
  • Welcoming new hires on day one and conducting tours of the office, as needed.
-
Build and maintain an up to date understanding of the business and its people
-
Active contribution to other People-led initiatives, outside of the core Talent Acquisition function.

Knowledge, Skills, and Competencies:

Experience

This individual must have or be:

  • Previous administration experience and strong administrative skills, ideally gained within a global professional services or client-facing environment
  • Previous experience in complex scheduling and handling fastmoving diaries, ideally in a global function
  • A basic understanding of recruitment reporting (desirable, not essential)
  • Ability to build the relationships with different stakeholders
  • Proven experience in a fastpaced, dynamic, professional environment with a large and highly variable workload and contact hours

Skills

  • Excellent organisational skills and the ability to plan and prioritise own workload to meet tight deadlines, as well as forwardplan and project manage tasks against longer timelines
  • Excellent interpersonal and presentation skills, with ability to build warm and highly professional relationships quickly and with ease
  • Excellent verbal and written communication skills; the ability to consider and make use of the appropriate tone for all communications, whether internally or externally
  • The ability to deal with conflicting priorities well and adjust accordingly; an unflappable nature
  • A robust, patient, cando attitude; willing to offer support readily and to think "beyond the brief" to offer solutions
  • A clientservice attitude; a commitment to support the business' needs as a priority
  • Selfconfident and proactive in providing regular communication and updates; keeping the relevant colleagues informed
  • Extremely high attention to detail and accuracy
  • A strong working knowledge of MS Outlook, MS Word, MS Excel, the ability to coordinate at provide documentation at pace and with accuracy
  • Previous experience using Applicati

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