Office Manager

6 days ago

London, United Kingdom The Politics Project Full time

We are looking for an Office Manager to lead on a range of administrative and finance tasks ensuring the smooth running of The Politics Project office.

 

ABOUT THE POLITICS PROJECT

We support young people to use their voice by providing them with outstanding democratic education. We work with young people, teachers and politicians to help them to learn, teach and engage in politics. We are a non-partisan organisation working across the UK. We are experts in supporting young people and politicians to engage through political contact.

We also coordinate the Democracy Classroom network, a partnership between over 100 civil society organisations that supports young people to engage in elections. 

 

ABOUT THE ROLE

The Office Manager would work with our small team of 7 staff by providing organisational and administrative support. 

The ideal candidate will possess exceptional organisational skills, advanced proficiency in G-Suite (Docs, Sheets, Slides), general bookkeeping skills and the ability to work effectively with minimal supervision. Experience of working with a database  is a desirable skill.

The post holder will:

  • Work with the Director and wider team to ensure efficient office operations.
  • Implement and maintain procedures/office administrative systems.
  • Manage office supplies and equipment.
  • Manage databases. Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies (training can be provided).
  • Organise regular internal meetings and planning days.
  • Provide administrative support to the Director including scheduling meetings and handling correspondence.
  • Book and arrange travel for staff.
  • Process invoices and staff expenses. 
  • Managing office budgets.
  • Order stationery and IT equipment.
  • Assisting the organisation's HR functions by keeping personnel records up to date, arranging interviews and overseeing the administration process for inducting new staff.

The job is based on a 12 month fixed term contract (including a 6-month probation period), with opportunities for extension. 

The Politics Project is based in London and the post holder will be expected to work from the office at least two days a week. The role is part time, 4 days a week. Working hours will be agreed with the post holder when they start. Occasional travel to elsewhere in the UK and working unsocial hours in evenings and at weekends may be required.

Benefits:

  • 25 days’ holiday plus Bank Holidays and three days of holiday between Christmas and New Year (pro rata).
  • Friendly and inclusive environment.
  • Professional development opportunities, to upskill and train you.
  • The opportunity to work in an organisation making a real difference to young people’s lives, helping them to develop the skills and knowledge they need to give them a voice in their society and shape their communities.

 

ABOUT YOU

You have outstanding organisational and administrative skills, with the ability to work under pressure, identify priorities and proactively solve problems. 

You will effectively deliver against set targets to agreed deadlines.

You will work  well with other members of the team to help The Politics Project achieve its mission.

You will be IT literate.

In accordance with our Child Protection and Safeguarding procedures, this position requires an enhanced DBS check that we will provide.

 

TO APPLY: 

To apply please submit through the CharityJob website a CV and a covering letter that is no longer than 500 words. 

The closing date is 11:59pm on Sunday 6th October 2024.

Initial interviews are planned for the week beginning 14th October 2024.

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