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Office Administrator/Receptionist in Cardiff

3 months ago

Cardiff, United Kingdom YUCCA RECRUITMENT AGENCY LTD Full time

About Us:

We are a dedicated organization committed to providing exceptional support and services. We are seeking a reliable and organized Receptionist/Office Administrator to join our team. The successful candidate will ensure smooth operation of our reception area and administrative functions, contributing to a welcoming and efficient environment.

Key Responsibilities:

Reception Duties:

  • Cover reception, answer telephone calls, and greet visitors to the building.
  • Maintain a professional and courteous demeanor at all times.

Administrative Support:

  • Record incoming/outgoing mail onto relevant spreadsheets.
  • Book taxis, train, and bus travel as required.
  • Book accommodation for staff and visitors.
  • Assist in processing credit card spends.
  • Update information onto the Carefirst Client Record System.
  • Assist with invoice processing.
  • Manage pool car and room bookings.
  • Attend the local post office for various tasks.
  • Assist with archiving, scanning, and printing.
  • Perform general finance and admin tasks as required.

Person Specification:

Essential:

  • Excellent verbal and written communication skills.
  • Strong organizational skills with attention to detail.
  • Proficiency in Microsoft Office applications (Word, Excel, Outlook).
  • Ability to provide excellent customer service and maintain a professional demeanor.
  • Ability to handle multiple tasks simultaneously and work under pressure.
  • Ability to work as part of a team and independently.
  • DBS Check: Must have a current DBS check.

Desirable:

  • Experience: Previous experience in a reception or administrative role.
  • Systems Knowledge: Familiarity with the Carefirst Client Record System.
  • Finance Skills: Basic understanding of financial processes and invoice handling.

How to Apply: If you meet the above criteria and are passionate about contributing to a supportive environment, please submit your CV outlining your suitability for the role