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Business Support

2 months ago

Aberdeen, United Kingdom Cammach Bryant Full time

Our client is looking for a Business Support for a contract position, located in Aberdeen (Hybrid Working)

ROLE

The role is to ensure effective and efficient administrative support is provided to all functions / departments

RESPONSIBILITIES

  • Provide efficient administrative Business Support to specific function / departments as required.
  • Calendar management to senior leaders as required.
  • Efficiently organise and coordinate meetings, which involves sending invitations, preparing agendas, distributing pre-read materials in advance, booking meeting rooms, conducting technology checks for Teams meetings, and diligently taking minutes while tracking action items.
  • Support teams with highly visible external meetings where credibility is key, including investor meetings, banking meetings .
  • Create and co-ordinate any required documentation, reports, and presentations to a high standard, ensuring accuracy of content and adherence to company brand standard prior to issue.
  • Coordinating travel arrangements, accommodation, and offsite meetings/events in alignment with the Business Travel and Expense Procedure, including managing international travel logistics, visa procurement, and maintaining security awareness within the team.
  • Support function/departments with time-writing, expenses in SAP Concur and any other ad hoc administrative requests.
  • Support with finance activities including raising purchase requisitions in SAP S4 Hana, onboarding new vendors into Ariba and, liaising with accounts payable and suppliers to ensure timely payment.
  • Act as friendly welcoming face and central point of contact to ensure that all new arrivals and departing staff are properly on boarded/off-boarded. Work closely with other functions to ensure that all appropriate equipment, desk management are in place to support your functions and accurately recorded all internal moves.
  • Proactive and collaborative support to the wider administrative team when required, working closely together to ensure that all teams receive an approachable, professional, high quality, seamless Business Support service.
  • Any other reasonable duty as per instruction by your manager.

REQUIREMENTS

  • Demonstrate previous experience in similar role within UK.
  • Proficient in working with Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, Outlook and Teams
  • Strong standards of professionalism and customer service.
  • Must have the highest level of ethics, good judgment and common sense and awareness of confidentiality.
  • Must thrive in challenging situations but can maintain a positive, pro-active attitude
  • Confident in engagement with senior management.
  • Solid communication and relationship building skills with ability to form strong and trusting working relationships with a wide range of stakeholders.