Administrative Coordinator, Global Patient Safety
1 month ago
As part of our global expansion we are looking for an experienced Administrative Coordinator to join our Global Patient Safety team in Uxbridge.
This is an opportunity to join a growing department and really improve the administrative support being provided to our UK and European teams. This will include: assistance with space planning, onboarding and offboarding activities of staff.
This is a unique and key position which will interact with a wide and diverse team across Regeneron.
This role will require knowledge of company practices and procedures, problem solving, being trustworthy and top level organisational and planning skills.
General responsibilities includes: Calendar management, managing meeting invitations, logistics and meeting minutes, coordinating travel, processing expenses, and technical support. Requires a greater understanding of the business and key relationships, as well as a focus on continuous improvement for processes and an ability to work collaboratively across team areas.
Detailed day to day duties:Takes the lead on the preparation and assimilation for new employees within the department, including coordination with IT, Facilities, and Procurement. Assists with department space planning with Regualtory and Global Patient Safety (GPS) working in coordination with assigned site leads of Regeneron Uxbridge and Dublin office locations.
Supports team administrative activities for GPS and Regualtory team in Uxbridge, Dublin offices and available to work onsite weekly for at least three business days.
Specifically responsible for the support of GPS Leadership Team (LT) members located in Uxbridge through providing calendar management, managing meeting invitations, logistics and meeting minutes, coordinating travel, processing expenses, and technical support
For team staff members serves as the point of for company policies, procedures and resources and acts as a point person for leader(s)/department(s) on taking the lead to raise potential continuous improvement efforts to current processes and provides support for key meetings and as needed, may act as point person to gather agenda items from multiple individuals in order to provide materials for meetings/events
As assigned, acts as the point of contact for external meetings and will collaborate with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within the approval limit and coordinating catering for meetings or events scheduled over meal periods. Where applicable, assists employees and guests with travel and expense reports.
For assigned projects, responsible for proactively monitoring purchase order requests and may be responsible for gathering expense requests. May also submit requisitions and coordinate tracking of departmental deadlines.
Implements a highly organized and efficient administrative workflow. Identifies, develops and/or supports administrative process improvements. Makes recommendations for solutions to issues and is focused on continuous improvement. Highly independent and shows advanced judgment and problem-solving skills. Comfortable leading projects and the ability to coordinate team members cross-functionally.
Actively contributes to the management of the department contact lists/organizatonal charts.
Proactively works with Global Patient Safety (GPS) administrative coordinators to ensure coverage and more broadly works in coordination with the Regualtory and Global Patient Safety (GPS) administrative team to collobrate, prioritize on the delivery of administrative support.
RequirementsAdvanced knowledge and proficiency in MS Office, (including power point, visio and excel), SharePoint, Concur and Teams,
Associates or BA preferred; 5+ years administrative experience. Comfort around higher management.
Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application process. Please contact us to discuss any accommodations you think you may need.
#GDPSJobsDoes this sound like you? Apply now to take your first steps toward living the Regeneron Way We have an inclusive and diverse culture that provides comprehensive benefits including health and wellness programs, fitness centers and equity awards, annual bonuses, and paid time off for eligible employees at all levelsRegeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application process. Please contact us to discuss any accommodations you think you may need.The salary ranges provided are shown in accordance with U.S. law and apply to U.S. based positions, where the hired candidate will be located in the U.S. If you are outside the U.S, please speak with your recruiter about salaries and benefits in your location.We have other current jobs related to this field that you can find below
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