Business Coordinator

3 weeks ago

Gatwick, United Kingdom BDO UK LLP Full time
Ideas | People | Trust
We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world.

We work with the companies that are Britain’s economic engine - ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams leading them.

We’ll broaden your horizons

Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you’ll enjoy a friendly and supportive environment - and plenty of variety to keep you on your toes. Want to play your part in our international operation?

We’ll help you succeed

Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.

You’ll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO’s partners to help businesses effectively. You’ll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.

Principal Responsibilities

These responsibilities cover the key coordination tasks required to support audited entities and audit teams.
Assisting with onboarding and project acceptance in line with anti-money laundering regulations.Project coordination of core tasks including liaison with Shared Service Centres.Drafting and coordination of audit related correspondence.Coordination of key meetings for the audit teams including review time.Coordination of international and group reporting (where applicable).Liaising with audited entities as first point of contact on non-technical queries.Coordination of web based project coordination tool.Stocktake coordination (sector specific).Coordination of statutory searches (where applicable).Coordination and management of third party audit confirmations.Maintain relevant audit file documentation.Manage adhoc task allocations and multiple shared inboxes.Oversee elements of billing for projects, raising any concerns and issues with the relevant manager or partner.Alongside timetables and portals, ensure diary entries are processed efficiently and proactively. Propose solutions to conflicting requests by using initiative and resourcefulness.
Time management
Ensures that status is reported back on a timely basis without need for prompting, highlighting any issues and warn if deadline cannot be reached. Know when to ask others for help and give clear, concise instructions and checks they have been understood. Uses judgement to determine the best use of resources. Provides support as needed and checks that deadlines are achieved.
Technical Skills
Ideally a degree or equivalent work experience
Proven experience as either in supporting projects and or in a strong administrator role
Proven experience of effective diary management
Advanced level in Word, Excel, PowerPoint and Outlook
GCSE English and Maths (or equivalent)

Skills and Personal Qualities
Proactive and takes personal responsibility for tasks and action
Strong time management skills, ability to consistently deliver in demanding and changing environments
Very strong organisation skill
Ability to work independently
Strong attention to detail
Good communication skills - verbal and written
Forward thinking and anticipates requirements. Takes ownership of issues, either finding a solution or seeking advice where necessary.
Has the confidence to be proactive and complete matters arising before being instructed to do so. Communicates face to face as much as possible rather than via email.
Able to demonstrate delivery of high quality work
Actively contributes to team activities and communications

You’ll be able to be yourself; we’ll recognise and value you for who you are and celebrate and reward your contributions to our business. We’re committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand.

At BDO, we’ll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development.

We’re in it together

Mutual support and respect is one of BDO’s core values and we’re proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we’ll support you at every stage in your career, whatever your personal and professional needs.

Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you’ll always have access to the people and resources you need to do your best work.

We know that collaboration is the key to creating value and satisfying experiences at work, so we’ve invested in state-of-the-art collaboration spaces in our offices. BDO’s people represent a wealth of knowledge and expertise, and we’ll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you’ll never stop learning at BDO.

We’re looking forward to the future
At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we’re always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we w

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