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Temporary PA/Office Manager

4 months ago

Redditch Hereford and Worcester, United Kingdom Pertemps Full time
Temp to Perm Opportunity
PA/Office Manager
£15.00 -£17.00 ph
Term Time only
 
We are currently recruiting a PA/Office manager on a temporary to permanent basis.
My client are looking for a candidate that provide comprehensive and confidential administrative support service to the Executive Principal.
 
Responsible for;
  • Provide an effective and efficient office support function, taking independent and proactive action where appropriate to resolve administrative matters.
  • Provide full secretarial support in relation to the production of correspondence, reports and records
  • Provide direct support in the handling and management of written correspondence
  • Assisting with the documentation for any internal or external meetings.
  • Coordinating and managing the Executive Principalâs diary, liaising as necessary with staff, parents, governors, pupils, outside organisations and members of the public in arranging appointments.
  • Reviewing and prioritising incoming correspondence and drafting generic responses where appropriate.
  • Filtering and appropriately referring documentation, complaints, telephone and personal enquiries.
  • Maintaining confidential filing system
  • Receiving visitors
 
Management of Administration/Reception Team
  • Ensure the smooth day to day running of the office 
  • Manage the safeguarding processes for all visitors and contractors  
  • Ensure the compliant administration of the following processes: 
  • Exclusions 
  • Complaints 
  • Management of the office team 
  • Assist the Local Administration Manager with the administration of the recruitment and appointment processes as required
 
  • Reviewing and prioritising incoming correspondence and drafting generic responses where appropriate.
  • Manage and ensure the accurate inputting and updating of information onto the MIS e.g. recording attendance information and parental messages
  • To conduct annual performance management interviews for members of the administrative/reception team
  • To identify professional development and training needs of Admin Team
  • To ensure adequate First Aid cover is available and that appropriate training is undertaken and updated.
  • Ensure compliance with Trust Records Management Policy
  • Manage cover for Admin team in cases of absence/sickness
  • Manage pupil filing and archiving for whole site
  • Manage the distribution of the schoolâs email correspondence
  • Manage the process to ensure adequate communication procedures, e.g. pigeonholes/noticeboards/briefings/team briefings
  • Manage arrangements /hospitality for a variety of school events including parentsâ evenings, Open Evening/end of term functions
 
If you feel you have the experience and passion for this role please click âAPPLYâ with your up to date CV