PA to CEO

A global finance and business advisory company has a new opportunity for a PA to CEO. They operate a hybrid working pattern, working remotely up to two days and coming into the office three days per week. You will provide a high level of administration support to the chief executive and other colleagues in the executive office, as required. The company have a wonderful company culture with lovely offices based near Tower Hill.

Responsibilities:

* Acting as a first point of contact: dealing with correspondence and phone calls.

* Managing diaries and organising meetings and appointments.

* Booking and arranging travel, transport and accommodation.

* Reminding the CEO of important tasks and deadlines and diary management.

* Typing, compiling and preparing minutes, reports, presentations and correspondence.

* Liaising with staff, suppliers and clients.

* Collating and filing expenses.

* Organising the CEO’s personal commitments including external committees, meeting preparation, booking lunches/ dinners and travel.

* Assisting in the management of the intranet and website, Working Groups and Special Interest Groups (SIGs), as required.

* Sending out invoices and following up with overdue balances

* Supporting our client’s communications and marketing efforts

* Publication distribution

* Ordering gifts, stationery supplies and other equipment

* Supporting the effective management of information and data about member firms on executive office IT systems

* Participating and taking minutes in staff meetings

* Processing supplier invoices for the Executive Office

Skills & Experience:

* Previous PA/Administrator support experience (essential)

* Experience working in a professional services environment in an administrative role (desirable)

* The ability to convey a professional image through writing

* A professional, service-oriented attitude

* Very proactive

* A high level of IT literacy, including Office 365, Excel, Word, PowerPoint

* Excellent written and verbal communication skills

Benefits include:

* 23 days holiday plus bank holidays rising with length of service and/or promotion

* Season ticket loan

* Life assurance

* Enhanced Maternity and Paternity

* Private health care cover at discounted rates

* Employer contributions to pension after one year

* Subsidised corporate gym membership