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Receptionist

2 months ago

City, United Kingdom IDA RECRUITMENT LTD Full time

This is a temporary to permanent role, temping for a month and then a permanent contract.

A renowned City Law firm based in City of London (St Paul's is the nearest tube station) are looking for a Receptionist/ Hospitality Coordinator to join their National Client Services and reception team to deliver an excellent reception and hospitality service to both internal Receptionist and external clients. The Receptionist/ Administrator starts ASAP.

The working hours for this Receptionist/ Administrator role are 37.5 hours per week based on a 7.5 hours shift pattern Monday to Friday between 07:30 and 18:00. The core hours of the business are 8.30-5.30 anything outside of those hours are subject to events taking place and requiring all hands on deck. This is a permanent role and it pays up to 26k depending on experience.

Admin and Reception duties:
Keeping the reception area smart and tidy
Dealing with couriers, receiving and distributing post, dealing with contractor
Archiving, delivering files
Supporting the office with any admin tasks
To man the company's reception switchboard
Answering the phone to company standard, transferring the call, and taking messages
To greet all clients on arrival and assist them in a courteous & helpful manner
Manage the Reception outlook diary
To assist the marketing team with in-house events
Order all lunches, breakfasts & dinner when required
Ordering all stock and completing monthly stocktake
Coding and reconciling all invoices
To work alongside other teams and provide support when needed at the respected office(s)
Monitor and maintain all internal meeting rooms to a high standard
Setting up conference calls
Assist with all travel/hotel booking for internal clients