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Engineering Document Administrator

3 months ago

Rosyth, United Kingdom Oceaneering International Full time
Company Profile  

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Duties & Responsibilities  

The Engineering Document Administrator main task is ensuring that all engineering specifications, reports, procedures and manuals are compiled and completed to the required standard & stored generally in accordance with company procedures. The role also covers the general administration of other functions documentation within the system. Fully support Supply Chain and Quality department with specific deliverables.. Full breakout of tasks as per function area below, but the administrator should meet all required criteria including the following: -

  • May act as support lead but does not supervise others.
  • Works independently under general supervision on routine work and may provide support on new or ambiguous assignments.    
  • May serve as a resource to others in the resolution of complex problems and issues.
     

Functions

The list of job duties is not exclusive or exhaustive and the post holder will be required to undertake tasks that may reasonably be expected within the scope of the post.
 

ESSENTIAL
 

  • Responsible for ensuring all relevant documentation is controlled, managed and maintained through the Product Lifecycle Management (PLM) process in line with company procedures.
  • Releasing all documentation within PLM when required and advising all stakeholders of release.
  • Controlling and maintaining any PLM library or Sharepoint structure within their remit.
  • Overall control of all engineering administrative duties.
  • Support all other functions in relation to PLM system issues and their training requirements.
  • Creation and supporting a system of controlling and updating calculation templates, standard form templates and international standard specifications (BSI, Lloyds, Norsok, etc.)
  • Full support for Quality department, as and when requested, for completion of individual deliverables.
  • Full support for Supply Chain department, as and when requested, for completion of individual deliverables.
  • Administration cover for other functions and the business as and when required.
  • Be trained to carry out internal audits and carry out these audit as part of the Quality teams yearly audit programme.
  • Use CI techniques to eliminate waste in Engineering and other identified functional areas.
  • Participate in HSE Awareness â Core Process Teams, Observation Cards, HSE Safety Suggestions.

OTHER FUNCTIONAL DUTIES
 

  • Support the execution of Product and/or Process Improvement Projects, as necessary.
  • Support/Mentor/Coach team members as necessary and appropriate.
  • Effectively use all systems related platforms to manage the fundamentals of the role. 
  • Provide meaningful data to the business leaders to drive improvement and align with the strategic direction.
  • Consistently display required levels of engagement and a positive `can-do` attitude while consistently supporting Oceaneering culture of Safety, Quality, ongoing learning and continual improvement. 
  • Carry out any other duties/tasks/requests in accordance with our business needs.

 

Safety
Ensure that the Safety policies and procedures are understood and adhered to, so far as is reasonably practicable, in order to ensure a safe working environment.

Other
Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
Perform the assigned tasks with due diligence regarding the Integrated Management Systems of the Company.
Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

Supervisory Responsibilities

  • This position has no direct supervisory responsibilities.
     

Reporting Relationship

  • Engineering Manager
Qualifications  

REQUIRED
⢠To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in functions area and knowledge, skills and abilities are the main drivers. Training will be given.

DESIRED

  • Experience working in the Oil & Gas or related industry is desirable.
  • Demonstrable experience in a similar administrative role.
  • Administration qualification which is aligned for the role to be executed accurately and efficiently.
     

Knowledge, Skills, Abilities
To perform the job successfully, an individual should demonstrate the following competencies: 

  • Competent IT skills in keeping with job role. Key understanding of all Microsoft packages.
  • Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
  • Interpersonal skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
  • Quality - Demonstrates accuracy and thoroughness Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Can identify critical tasks and prioritize. 
  • Can manage the demand of multiple (internal/external) Clients.
  • Ensures that others involved in a project or effort are kept informed about developments and plans.
  • Ensures that regular consistent communication takes place within his/her area of responsibility.
  • Gives and receives constructive feedback.
  • Promotes a knowledge sharing culture
  • Promotes a safety culture.
  • Promotes & respects Oceaneeringâs Ethical policy and commitment to diversity.
Closing Statement  

We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.